Lab Operations Coordinator (Immunology) | Hybrid

Harvard University; Massachusetts; Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Retirement plans

Wellbeing resources

Professional development

Commuter benefits

Job summary

Harvard University’s Department of Immunology is seeking a Staff Assistant III, Lab Operations to support the PI’s lab and the Immunology Business Office. The role includes coordinating grants, lab protocols, travel, and onboarding, with responsibilities spanning compliance and data management.

You will work in a hybrid schedule (in office 3 days, remote 2) and collaborate with Harvard departments while ensuring smooth day-to-day operations for a 20+ researcher lab.

Qualifications

• Three + years related experience with proven office administration and customer service skills required.
• Education beyond high school may count toward experience.

Responsibilities

• Organizes and implements administrative systems and procedures performing necessary support duties.
• Serves as principal source of information on established School and Department policies and advises the faculty, students or staff on existing options or alternatives.
• Gathers and maintains data for and assists in preparing reports, often using a variety of computer software.
• Prepares and maintains the PI’s lab and department’s records, reviews complex documents, reports, etc., to assure compliance with university requirements and/or government regulations and notifies supervisors of unusual situations.
• Acts as liaison with related programs or projects at other universities or with government agencies, keeping the supervisor informed of relevant information.
• Provides for smooth day-to-day flow of communications within the PI’s lab and the Immunology Department.
• May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.

Skills

Office administration

Customer service

Education

High school diploma or equivalent

Job description

Harvard University’s Department of Immunology is seeking a Staff Assistant III, Lab Operations to support the PI’s lab and the Immunology Business Office. The role includes coordinating grants, lab protocols, travel, and onboarding, with responsibilities spanning compliance and data management.

You will work in a hybrid schedule (in office 3 days, remote 2) and collaborate with Harvard departments while ensuring smooth day-to-day operations for a 20+ researcher lab.