Lab Operations & Documentation Coordinator

ACTalent; Chelmsford (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / Vacation or Sick Leave

Job summary

Actalent is seeking a diligent Lab Operations Coordinator in Chelmsford, MA for a 12-month contract. You will coordinate vendor activities, manage calendars, maintain GDP-compliant records, and support SOP updates while ensuring smooth lab operations and timely reporting.

Ideal candidates have at least 2 years in lab operations or admin support, strong organizational skills, and experience with documentation and procurement processes in a fast-paced environment.

Qualifications

• Minimum 2 years in laboratory operations, admin support, or facilities coordination.
• Experience in a cGMP-regulated environment preferred.
• Strong organization to manage multiple priorities and deadlines.
• Excellent verbal and written communication, cross-department collaboration.
• Proficient with documentation management and reporting activities.

Responsibilities

• Coordinate and schedule work by external vendors for lab equipment and operations.
• Manage team calendars, PTO tracking, contractor visits, site events, and workspace coordination.
• Maintain audit-ready documentation per GDP and update SOPs.
• Prepare and track departmental metrics and reports.
• Coordinate meetings, projects, and reporting with site administrative teams.
• Create purchase requisitions and process invoices in procurement systems.
• Monitor action items and deadlines to ensure timely completion.
• Order and manage office and lab supplies for the department.
• Provide general administrative and operational support to laboratory teams.

Skills

Lab operations

Administrative support

Facilities coordination

GDP knowledge

Communication skills

Vendor coordination

Documentation management

Data entry

Tools

CMMS

Job description

Actalent is seeking a diligent Lab Operations Coordinator in Chelmsford, MA for a 12-month contract. You will coordinate vendor activities, manage calendars, maintain GDP-compliant records, and support SOP updates while ensuring smooth lab operations and timely reporting.

Ideal candidates have at least 2 years in lab operations or admin support, strong organizational skills, and experience with documentation and procurement processes in a fast-paced environment.