Lab Operations Coordinator

ACTalent; Chelmsford (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / Vacation or Sick Leave

Job summary

Actalent is seeking a diligent Lab Operations Coordinator in Chelmsford, MA for a 12-month contract. You will coordinate vendor activities, manage calendars, maintain GDP-compliant records, and support SOP updates while ensuring smooth lab operations and timely reporting.

Ideal candidates have at least 2 years in lab operations or admin support, strong organizational skills, and experience with documentation and procurement processes in a fast-paced environment.

Qualifications

• Minimum 2 years in laboratory operations, admin support, or facilities coordination.
• Experience in a cGMP-regulated environment preferred.
• Strong organization to manage multiple priorities and deadlines.
• Excellent verbal and written communication, cross-department collaboration.
• Proficient with documentation management and reporting activities.

Responsibilities

• Coordinate and schedule work by external vendors for lab equipment and operations.
• Manage team calendars, PTO tracking, contractor visits, site events, and workspace coordination.
• Maintain audit-ready documentation per GDP and update SOPs.
• Prepare and track departmental metrics and reports.
• Coordinate meetings, projects, and reporting with site administrative teams.
• Create purchase requisitions and process invoices in procurement systems.
• Monitor action items and deadlines to ensure timely completion.
• Order and manage office and lab supplies for the department.
• Provide general administrative and operational support to laboratory teams.

Skills

Lab operations

Administrative support

Facilities coordination

GDP knowledge

Communication skills

Vendor coordination

Documentation management

Data entry

Tools

CMMS

Job description

Lab Operations Coordinator

Location: Chelmsford, MA

Duration: 12-Month Contract

About the Opportunity

Our client is seeking a highly organized and detail-oriented Lab Operations Coordinator to support laboratory operations and administrative activities within a regulated scientific environment. This role will be responsible for coordinating vendor activities, maintaining documentation, supporting departmental operations, and ensuring compliance with established procedures and quality standards.

This is an excellent opportunity for someone with experience in laboratory operations, administration, or facilities support who thrives in a fast-paced environment and enjoys managing multiple priorities.

Key Responsibilities

• Coordinate and schedule work performed by external vendors supporting laboratory equipment and operations.

• Manage team calendars, including PTO tracking, contractor visits, site events, and daily workspace coordination.

• Maintain critical documentation and records in an audit-ready state in accordance with Good Documentation Practices (GDP).

• Support the maintenance, review, and updating of departmental Standard Operating Procedures (SOPs).

• Prepare and track departmental metrics and reports.

• Coordinate meetings, projects, and reporting activities in partnership with site administrative teams.

• Create purchase requisitions and process invoices through internal procurement systems.

• Monitor and follow up on action items, correspondence, and project deadlines to ensure timely completion.

• Order and manage office and operational supplies for the department.

• Provide general administrative and operational support to laboratory teams.

Qualifications

• Minimum of 2 years of experience in a laboratory operations, administrative support, facilities coordination, or similar role.

• Experience working within a cGMP-regulated environment preferred.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Excellent verbal and written communication skills.

• Ability to build effective working relationships across departments and with external vendors.

• Comfortable working in a fast-paced environment with changing priorities and deadlines.

• Proficiency with documentation management, data entry, and reporting activities.

Preferred Experience

• Laboratory operations support

• Inventory management

• SOP creation and maintenance

• Reagent or laboratory supply management

• CMMS experience

• Data entry and recordkeeping

• Customer service and vendor coordination

Job Type & Location

This is a Contract position based out of Chelmsford, MA.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Chelmsford,MA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.