Lab Operations & Admin Specialist III (Hybrid)

Conditions. Workplace Diversity, LLC.; Boston (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance from day one

Tuition assistance and reimbursement

Retirement plans

Commuter benefits

Job summary

Harvard University seeks a Staff Assistant III, Lab Operation to support the Immunology Business Office and a PI's lab. You will handle diverse administrative tasks, coordinate grant-related activities, and help ensure smooth daily operations for 20+ researchers.

The role requires independent work, attention to policy details, and effective communication with Harvard departments. This hybrid position offers in‑person and remote work with standard hours.

Qualifications

• Three+ years of office admin and customer service experience.
• Ability to prepare grants proposals, reports and lab documents.
• Experience liaising with multiple departments and PI offices.

Responsibilities

• Coordinate grants proposals and progress reports for the Immunology Lab.
• Assist with lab protocol renewals and amendments (IACUC and COMS).
• Schedule travel and meetings, draft outgoing correspondence.
• Maintain PI's lab website and CV; onboard newly arrived lab members.
• Contribute to PI lab and Department goals by supporting daily operations.

Skills

Administrative systems

Policy knowledge

Communications

Liaison with departments

Documentation and reporting

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Databases

Job description

Harvard University seeks a Staff Assistant III, Lab Operation to support the Immunology Business Office and a PI's lab. You will handle diverse administrative tasks, coordinate grant-related activities, and help ensure smooth daily operations for 20+ researchers.

The role requires independent work, attention to policy details, and effective communication with Harvard departments. This hybrid position offers in‑person and remote work with standard hours.