Part-Time Lab Operations Manager | Flexible Hybrid Schedule

The Chronicle Of Higher Education, Inc.; Boston (MA); Hybrid; USD 78,000 - 98,000; Part time

Benefits offered by this job

Flexible schedule

Mentorship from PI and senior staff

Access to HMS community

Strong team of scientists

Job summary

HHMI's Wilson lab at Harvard Medical School in Boston seeks a Part time Laboratory Manager to handle the lab's operational, administrative, and organizational backbone. The role offers hybrid work with 2–3 on-site days and potential for 20 hours/week, with some duties possible remotely.

The ideal candidate is meticulous, communicative, and capable of training new members, managing purchasing, inventory, vendor relations, and digital tools while ensuring compliance and documentation are up to

Qualifications

• BA, BS, or equivalent degree.
• Experience with detail-oriented tasks requiring high accuracy.
• Excellent written and verbal communication skills.
• Experience using digital tools to track detailed or technical content.
• Prior experience managing small groups (e.g., co-leading a club or team).
• Documented ability to create and maintain an organizational system.
• Track record of taking initiative to identify and solve emerging problems.
• Demonstrated skills and interest in training, mentoring, and/or informal education (e.g., tutoring, volunteering, onboarding new club members, training new employees).
• Prior lab experience, workplace administrative experience, programming skills, experience with agentic AI workflows, and/or basic knowledge of biology (fruit flies and neuroscience) are a plus.

Responsibilities

• Manage purchasing, receiving, and shipping for the lab.
• Maintain stocks of lab supplies and lead strategic supply planning.
• Maintain and update the organization of shared supplies and equipment.
• Keep software licenses and service contracts current and up to date.
• Handle billing questions and problems in coordination with the institutional finance office.
• Manage vendor communications, including registering new vendors and securing quotes.
• Make routine strategic procurement decisions, such as selecting a vendor from a short list of regular suppliers.
• Process reimbursements.
• Supervise and manage the lab's digital communication tools (Google Calendars, Sheets, Slack, GitHub).
• Keep the lab Wiki up to date as policies and procedures evolve.
• Manage regulatory compliance tasks, including procuring importation and safety permits.
• Track asset inventory.
• Train new lab members to understand and use the lab's workflows across all areas.

Skills

Detail-oriented

Written communication

Digital tools

Leadership

Problem solving

Training/mentoring

Lab experience

Education

BA/BS or equivalent

Tools

Google Calendar

Google Sheets

Slack

GitHub

Job description

HHMI's Wilson lab at Harvard Medical School in Boston seeks a Part time Laboratory Manager to handle the lab's operational, administrative, and organizational backbone. The role offers hybrid work with 2–3 on-site days and potential for 20 hours/week, with some duties possible remotely.

The ideal candidate is meticulous, communicative, and capable of training new members, managing purchasing, inventory, vendor relations, and digital tools while ensuring compliance and documentation are up to