Lab Administrative Specialist: Efficient Ops & Compliance

Accelcia Business Services; Santa Ana (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay based on experience

PTO and company holidays

Medical, dental, and vision insurance

Job summary

Accelcia Business Services is seeking an Administrative Assistant to support daily lab operations and multiple departments. You will manage calendars, handle correspondence, prepare reports, and maintain records with accuracy and confidentiality.

The role requires strong organizational skills, excellent communication, and the ability to prioritize in a fast-paced, regulated environment. Experience with Microsoft Office and basic accounting tasks is a plus.

Qualifications

• Two years of administrative or office support experience.
• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple projects and meet deadlines.
• Professional demeanor with outstanding customer service skills.
• Ability to work independently while collaborating with a team.
• Experience in a regulated environment is a plus.

Responsibilities

• Provide administrative support to management and other leaders.
• Answer and direct incoming phone calls, emails, and inquiries professionally.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Perform data entry and maintain company databases and records.
• Organize and maintain filing systems (electronic and physical).
• Assist with invoice processing, purchase orders, expense tracking, and accounting tasks.
• Assist with purchasing and inventory tasks as necessary.
• Coordinate customer communications and scheduling follow-ups.
• Help coordinate meetings, trainings, and events.
• Support document control and record retention per procedures.
• Identify opportunities to improve administrative processes and office efficiency.

Skills

Microsoft Office

Excel

Word

Outlook

Teams

Written and verbal communication

Organization & time management

Attention to detail

Customer service

Independent work

Education

Associate's or Bachelor's degree

Tools

QuickBooks

Job description

Accelcia Business Services is seeking an Administrative Assistant to support daily lab operations and multiple departments. You will manage calendars, handle correspondence, prepare reports, and maintain records with accuracy and confidentiality.

The role requires strong organizational skills, excellent communication, and the ability to prioritize in a fast-paced, regulated environment. Experience with Microsoft Office and basic accounting tasks is a plus.