L-Cleared Business Administrator (PA)

Spectra Tech, Inc.; West Mifflin (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Spectra Tech, Inc. is seeking a Business Administrator to support invoice processing and collaborate with Procurement and requestors to ensure timely routing and approval of invoices.

The role requires strong analytical and communication skills, experience with accounts payable, and proficiency in Microsoft Office and Excel. Equal opportunity employer with a focus on fair hiring practices.

Qualifications

• High school diploma or equivalent with a minimum of 5 years of relevant experience or an Associate’s degree in a related field.
• Strong analytical skills with attention to detail and excellent communication abilities.
• Experience with accounts payable, procurement, or related financial roles is preferred.

Responsibilities

• Monitor invoices on hold.
• Work with suppliers to resolve invoice-related discrepancies.
• Address supplier inquiries regarding invoicing.
• Review all incoming invoices to ensure base level requirements are met.
• Communicate professionally both internally and externally to resolve issues and problem solve.

Skills

Analytical skills

Communication skills

Multitasking

Excel

Accounts payable

Procurement software

Supplier management

Team collaboration

Education

High school diploma or equivalent and 5 years relevant experience

Associate's degree in related field

Tools

Microsoft Office Suite

Excel

Accounting software

Procurement software

Job description

Position Overview

Business Administrator to support invoice processing, working collaboratively with Procurement and requestors within the organization to ensure the timely routing and approval of invoices.

Responsibilities

• Monitor invoices on hold.
• Work with suppliers to resolve invoice related discrepancies.
• Address supplier inquiries regarding invoicing.
• Review all incoming invoices to ensure base level requirements are met.
• Communicate professionally both internally and externally to resolve issues and problem solve.

Education & Experience Requirements

• High school diploma or equivalent and a minimum of 5 years of relevant experience; or
• Associate's degree from an accredited college or university in a related field.

Required Knowledge, Skills & Abilities

• Strong analytical skills with attention to detail.
• Excellent communication skills for effective interaction with internal and external stakeholders.
• Ability to handle multiple tasks and prioritize work effectively, independently and as part of a team.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting or procurement software is preferred.
• Previous experience in accounts payable, procurement, or a related financial role.
• Familiarity with invoice processing and supplier management.

At Spectra Tech, Inc., our recruitment team is powered by real people in real time-personally reviewing every application with care and integrity. We take pride in identifying and recruiting top-tier talent while maintaining full alignment with federal regulations, EEOC standards, and fair hiring practices that reflect our commitment to excellence and equity

Spectra Tech, Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. We are also an E-verify employer

Clearance Required: L (before starting)