KTC Technology Transfer Coordinator I

University of Kentucky; Lexington (KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

The University of Kentucky's Kentucky Transportation Center seeks a Conference Coordinator to manage training events across Kentucky, develop schedules, secure instructors and venues, and finalize contracts with UK Purchasing. Frequent travel and strong customer service are required.

Responsibilities include setting up equipment, preparing materials, handling registrations and payments, and coordinating online and in-person courses.

Qualifications

• Experience coordinating meetings, conferences, or similar events.
• Ability to develop training schedules and coordinate instructors and venues.
• Strong organizational skills, attention to detail, and adaptability.

Responsibilities

• Manage all aspects of training events across the state, including travel.
• Coordinate equipment setup, materials, and venue arrangements.
• Handle registrations, payments, and customer service.
• Collaborate with Purchasing to finalize contracts and communicate with instructors and participants.
• Support administrative tasks and expense processing as needed.

Skills

Event coordination

Communication

Customer service

Administrative tasks

Travel coordination

Job description

Required License/Registration/Certification

None

Physical Requirements

Sitting or standing for long periods of time.
Requires handling of light-weight objects up to 10 pounds, or some standing or walking.

Shift

Monday – Friday 8:00am – 5:00pm

Job Summary

The Conference Coordinator at the Kentucky Transportation Center is responsible for managing all aspects of training events, including frequent travel across the state. Key duties involve developing training schedules, securing instructors and venues, and working with UK Purchasing to finalize contracts. The coordinator oversees the setup of equipment, preparing materials, and venue arrangements, while also communicating with instructors and participants. They handle registrations, payments, and ensure excellent customer service. Additional responsibilities include administrative and grading tests and expense processing. The role requires strong organizational skills, attention to detail, and the ability to adapt quickly to changing situations. Effective communication with vendors, speakers, and team members is essential, as is the capacity to handle both online and in-person courses efficiently. Flexibility and decision-making under pressure are crucial to ensure the success of each event.
Multiple positions available.

Skills / Knowledge / Abilities

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 10/05/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please describe your experience coordinating events (i.e., meetings, conferences, receptions). Include what factors you feel make for successful event planning/coordination.

  (Open Ended Question)