Capital Construction Coordinator

University of Kentucky; Lexington, Northern (KY, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

University of Kentucky seeks a Capital Construction Coordinator to provide administrative coordination across all phases of capital projects. You will act as a key liaison between project managers, internal offices and external partners, ensuring timely communication and well-organized documentation.

You will manage calendars, prepare bid documents, coordinate travel, verify invoices, and support the project lifecycle from design through construction and warranty.

Qualifications

• BS degree with 3+ years in capital construction administration.
• Proficiency with MS Windows/Office and SAP.
• Driver's license preferred.

Responsibilities

• Coordinate administrative aspects of capital project management information for assigned project managers.
• Serve as primary administrative liaison between project managers, offices, and external stakeholders.
• Maintain multiple electronic calendars and organize workflow for project teams; train members.

Skills

MS Windows

Office Suite

Construction Scheduling

Driver's License (Preferred)

Education

BS + 3

Job description

Required License/Registration/Certification

None

Physical Requirements

Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods.
May be exposed to loud noises, fumes, confined spaces, and/or temperature extremes while on a job-site(s).

Shift

8:00am – 5:00pm (Monday – Friday)
Hours of work may vary dependent upon situational factors.

Job Summary

Under the supervision of the Capital Construction Budget Office Senior, the Capital Construction Coordinator directly impacts the effectiveness of Project Managers by providing administrative coordination of all aspects of capital project management information to assigned project manager(s). Serves as primary point of direct administrative contact and liaison between project manager(s) and other offices; individuals; external organizations; and agencies; delivers clear, concise verbal and written communications in a timely and professional manner with all points of contact at all times. Promptly addresses all project related inquiries, as received; maintains multiple project managers’ electronic calendars; creates Ecomm project team member lists and meets with team members to establish workflow, answer questions, and train. Demonstrates understanding of the project ‘life cycle’ from design through construction and warranty. In addition, this position gathers, reviews, and edits time sensitive bid documents received from design and construction management teams for distribution and advertisement; coordinates travel arrangements for design team members and distributes design documents for review meetings; confirms accuracy of bid documents with design team; organizes details for approval and submission to purchasing as well as printing company. Coordinates, completes and distributes project documentation, reports, and other deliverables to internal and external stakeholders, and verifies all submitted deliverables are complete per contract requirements; creates purchase order requisitions for equipment and services as necessary; audits invoices for accuracy and verifies receipt of items or services with end users; ensures appropriate backup documents are included with invoices prior to processing for payment. Submits all work order, Key Shop and Utility Outage Requests; monitors and investigates the progress of purchase orders, invoices, work orders, utility outages, and key shop requests and enters into log. Submits and troubleshoots ID badge applications for contractors and consultants; schedules meetings throughout the project ‘life cycle’ from design through construction and warranty as well as additional meetings as requested by project team members; coordinates and confirms team members’ availability, meeting times, dates, and locations; schedules and attends pre-construction meetings to guide team members through University standards; and prioritizes issues that may arise throughout construction.

Skills / Knowledge / Abilities

MS Windows/Office; Construction Scheduling Systems; SAP Driver’s License – Preferred

Does this position have supervisory responsibilities? No

Preferred Education/Experience

BS + 3

Deadline to Apply

Deadline to Apply 09/29/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Required Documents

• Resume
• Cover Letter