Knowledge Manager

Gainor Staffing; Palo Alto (CA); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Gainor Staffing is seeking a Knowledge Manager for its Palo Alto office. In this role, you will support recruiters through market intelligence, client coordination, and strategic administrative tasks while fostering a collaborative environment.

The ideal candidate has over 4 years of experience in legal or executive search fields, a Bachelor's degree, and strong communication skills. The position offers a hybrid work format with a salary range of $100,000 to $120,000 annually based on experience.

Qualifications

• 4+ years experience in legal, executive search, or professional services environments.
• Ability to coordinate meetings and correspondence effectively.
• Strong judgment, discretion, and professionalism.

Responsibilities

• Support recruiters with scheduling and correspondence.
• Research market activity and talent trends.
• Maintain candidate and client data within internal systems.
• Prepare reports and outreach tracking.
• Coordinate team meetings and best practices.
• Improve processes and operational efficiency.
• Support strategic projects for recruiter performance.

Skills

Strong written communication

Organizational skills

Attention to detail

Proficient with Microsoft Office 365

Service-oriented

Education

Bachelor’s degree or equivalent experience

Job description

Our client is a globally recognized executive search and advisory firm known for its collaborative culture, high-touch client service, and fast-paced, team-oriented environment. The firm is seeking a Knowledge Manager to support recruiters through market intelligence, candidate and client coordination, and strategic administrative support.

Who You Are

• You have 4+ years of experience supporting professionals within legal, executive search, or professional services environments
• Bachelor’s degree or equivalent experience required
• Strong written communication and organizational skills with exceptional attention to detail
• Proficient with Microsoft Office 365 and comfortable learning new systems
• Service-oriented with strong judgment, discretion, and professionalism

What You’ll Do

• Support recruiters with scheduling, correspondence, meeting coordination, and client deliverables
• Research market activity, talent trends, and industry intelligence to support business development efforts
• Maintain accurate candidate, client, and market data within internal systems
• Prepare reports, background materials, and outreach tracking for active search activity
• Coordinate team meetings, workflow support, and best practice initiatives across offices
• Partner with internal teams to improve processes, training, and operational efficiency
• Contribute to strategic projects supporting recruiter performance and office growth

What Success Looks Like

• Recruiters receive highly organized, responsive support across daily operations
• Market intelligence and candidate data remain accurate, actionable, and up to date
• Internal workflows and collaboration improve efficiency across teams
• Client and candidate interactions reflect a polished, high-touch experience
• The team operates effectively in a fast-moving, service-driven environment

Salary Range: $100,000 – $120,000 annually, based on experience

Location: Palo Alto, CA – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.