Kitchen Office Assistant Manager

Socket.dev; Surfside (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent Training and Development

Employee Discount for stays

Complimentary Dry Cleaning

Complimentary Employee Meals

Complimentary Parking

Job summary

Four Seasons Hotel at The Surf Club in Surfside, FL, seeks a Kitchen Administrator / Office Manager to support culinary operations through payroll accuracy, cost control, and interdepartmental coordination. You will liaise with kitchen, FOH, and purchasing to ensure seamless execution and financial efficiency.

Responsibilities include payroll submissions, labor tracking, POs via BirchStreet, invoice reconciliation, and assisting in month-end reporting.

Qualifications

• 2–3 years in hospitality admin, purchasing, or culinary ops.
• Proficient with BirchStreet and Excel; cost tracking experience.
• Strong communication and organizational skills.
• Capable of multitasking and cross-department collaboration.
• Familiar with food safety protocols and culinary terminology.
• Discreet, professional, and able to handle payroll/personnel data.

Responsibilities

• Manage bi-weekly payroll submissions for kitchen staff.
• Track labor reports, scheduling variances, and overtime for cost control.
• Maintain accurate employee rosters and administrative records.
• Oversee food purchase orders via BirchStreet within budget and approvals.
• Reconcile invoices and assist month-end food cost reporting with Exec Chef and Purchasing.
• Collaborate with Food Buy program to track supplier performance and variances.
• Act as liaison between Kitchen and FOH for service flow and menus.
• Support allergy control systems and document guest allergy info.
• Review weekly food cost performance with culinary leadership.
• Ensure purchasing, receiving, and inventory admin tasks align with policy.
• Provide audit support and maintain organized culinary documents.

Skills

Hospitality administration

Purchasing

Culinary operations

Communication

Organization

Multitasking

Payroll data

Interdepartmental collaboration

Tools

BirchStreet

Excel

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About the location:

Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year’s Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.

About the role:

The Kitchen Administrator / Office Manager plays a key role in supporting the culinary department’s daily operations through administrative coordination, cost control, and interdepartmental communication. This role ensures accuracy in payroll and purchasing, maintains compliance with training and food safety standards, and serves as a liaison between the kitchen, front-of-house, and key support departments to ensure seamless execution and financial efficiency.

What you will do:

• Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy and timely approvals.


• Track labor reports, scheduling variances, and overtime to support cost control. Presence at labour meetings


• Maintain accurate employee rosters, contact lists, and administrative records.


• Oversee food purchasing orders (POs) through BirchStreet to ensure compliance with budgeted costs and approved suppliers.


• Reconcile invoices and support month-end food cost reporting in coordination with the Executive Chef and Purchasing.


• Collaborate with the Food Buy program to track supplier performance, rebates, and price variances.


• Act as liaison between Kitchen and FOH teams, supporting smooth communication for service flow, pickup charts, and menu updates.


• Support the management of allergy control systems, ensuring accurate guest allergy information is communicated and documented.


• Support the culinary leadership team in reviewing weekly food cost performance and identifying variances.


• Ensure all administrative tasks related to purchasing, receiving, and inventory are aligned with company policy.


• Provide support during audits and help maintain accurate file organization for all culinary administrative document.

What you bring:

• Minimum 2-3 years’ experience in hospitality administration, purchasing, or culinary operations.


• Strong knowledge of BirchStreet, Excel, and financial cost tracking preferred.


• Excellent communication and organizational skills with attention to detail.


• Proven ability to multitask and collaborate across departments.


• Knowledge of food safety protocols and basic culinary terminology a plus.


• Professional, discreet, and highly organized; able to manage confidential payroll and personnel data.

What we offer:

• Excellent Training and Development opportunities


• Employee Discount for stays at any Four Seasons worldwide


• Complimentary Dry Cleaning for Employee Uniforms


• Complimentary Employee MealsComplimentary Parking

Schedule & Hours:

• Full Time (early mornings, days, evenings, weekends and holidays.)

Candidates must have valid work authorization for the U.S.

Four Seasons is an Equal Opportunity, Affimative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal