Kitchen Administration & Operations Coordinator

OurCalling, Inc; Dallas (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Total Rewards package

Paid time off + Holidays

Health Reimbursement Benefit

Parental Leave

Life Insurance

Retirement Plan with matching

Job summary

OurCalling, Inc. is seeking a Kitchen Administration Assistant in Dallas to support the Food Service Manager by handling calendar management, scheduling, and documentation.

The role covers administrative, logistical, and operational duties to ensure smooth kitchen operations in a ministry setting. The ideal candidate will bring 2+ years in a kitchen environment, strong communication and organizational skills, and the ability to handle confidential information with integrity.

Qualifications

• High school diploma or equivalent required.
• Two years of commercial or professional kitchen experience preferred.
• Previous experience in a faith-based organization preferred.
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies.
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts.
• Food Handler's Certification, or the ability to obtain one within 30 days of employment.
• Valid driver's license with an acceptable motor vehicle record required.

Responsibilities

• Manage the Food Service Manager's calendar by scheduling meetings, coordinating appointments, and providing timely reminders.
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively.
• Maintain organized administrative systems, records, and documentation to support daily operations.
• Assist with inventory management by monitoring supplies and maintaining organized storage areas.
• Receive, organize, and steward food donations to maximize resources.
• Provide administrative, logistical, and operational support to the Food Services team.
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration.

Skills

Communication

Organization

Time management

Problem solving

Confidentiality

Cross-team collaboration

Education

High school diploma

Food Handler's Certification

Driver's license

Tools

Pages

Numbers

Keynote

Google Workspace

Notion

Canva

Job description

OurCalling, Inc. is seeking a Kitchen Administration Assistant in Dallas to support the Food Service Manager by handling calendar management, scheduling, and documentation.

The role covers administrative, logistical, and operational duties to ensure smooth kitchen operations in a ministry setting. The ideal candidate will bring 2+ years in a kitchen environment, strong communication and organizational skills, and the ability to handle confidential information with integrity.