Office Coordinator

Trinity Health; Minot (ND); On-site; USD 38,000 - 52,000; Full time

Job summary

Trinity Health in Minot, ND is seeking an Office Coordinator to support the Nutrition Services Department by handling administrative workflows, data entry, invoice processing, and phone support. You will maintain departmental records and ensure smooth daily operations.

Collaborating with the Director of Nutrition Services, Dietitians, and Food Production leadership, you will manage databases, generate reports, and assist with room service and POS processes as needed.

Qualifications

• Experience performing clerical tasks such as data entry and invoicing.
• Ability to maintain databases, records, and reports.
• Strong communication and customer service within a team environment.
• Comfort handling cash or financial transactions.
• Support for room service and POS processes as needed.

Responsibilities

• Perform administrative duties such as typing, filing, answering phones, processing invoices, and managing departmental correspondence.
• Maintain and update databases, records, and reports related to POS, room service, and statistics.
• Coordinate supply ordering and inventory tracking for Nutrition Services.
• Assist leadership with project coordination and data compilation.
• Handle cash or financial transactions accurately following procedures.
• Provide exceptional customer service to internal and external stakeholders with timely follow-up.

Job description

Position Summary

The Office Coordinator supports the Nutrition Services Department by managing administrative workflows, maintaining departmental records, and ensuring efficient day-to-day operations. This role performs a broad range of clerical functions, including data entry, invoice processing, phone support, and database maintenance, to support the Director of Nutrition Services, Dietitians, and Food Production leadership. Working closely with departmental staff, the Office Coordinator helps uphold service quality through accurate documentation, timely communication, and well-organized administrative systems that support patient meal services and overall department operations. This position functions within a collaborative, service-oriented team environment and may also provide occasional support for room service and point-of-sale processes to help maintain seamless service delivery.

Position Summary

The Office Coordinator supports the Nutrition Services Department by managing administrative workflows, maintaining departmental records, and ensuring efficient day-to-day operations. This role performs a broad range of clerical functions, including data entry, invoice processing, phone support, and database maintenance, to support the Director of Nutrition Services, Dietitians, and Food Production leadership. Working closely with departmental staff, the Office Coordinator helps uphold service quality through accurate documentation, timely communication, and well-organized administrative systems that support patient meal services and overall department operations. This position functions within a collaborative, service-oriented team environment and may also provide occasional support for room service and point-of-sale processes to help maintain seamless service delivery.

Key Responsibilities

• Perform administrative duties such as typing, filing, answering phones, processing invoices, and managing departmental correspondence.
• Maintain and update databases, records, and reports related to point-of-sale systems, room service operations, and departmental statistics.
• Coordinate supply ordering and inventory tracking to ensure adequate materials and operational readiness for Nutrition Services.
• Assist the Director of Nutrition Services, Dietitians, and Food Production Manager with project coordination, data compilation, and departmental initiatives.
• Handle cash or financial transactions accurately and in accordance with established procedures.
• Provide exceptional customer service to internal and external stakeholders through clear communication and timely follow-up.