Kiin - Billing Specialist

rctsglobal-com; United States; Remote; USD 20,000 - 28,000; Part time

Job summary

KIIN Global is seeking a detail-oriented Part-Time Invoicer to join our finance operations team and ensure client billing runs seamlessly each week. The role focuses on preparing, reviewing, and sending weekly invoices through QuickBooks Online, with 10–40 clients and 100–400 consultants to bill.

You will reconcile billing data with timesheets and contracts, maintain client records, monitor payments, and support month-end processes.

Qualifications

• 2+ years of invoicing or bookkeeping experience.
• Proficiency in QuickBooks Online.
• Experience invoicing multiple clients with varying billing structures.
• Strong attention to detail and organization.

Responsibilities

• Prepare, review, and issue weekly invoices in QuickBooks Online.
• Reconcile billing data with timesheets, project records, and client purchase orders.
• Maintain up-to-date client records and billing terms.
• Track invoice status and follow up on overdue accounts.
• Collaborate with operations and recruiting to verify hours before billing.
• Generate billing reports and support month-end reconciliation.
• Identify and correct invoicing discrepancies.
• Maintain organized digital records and data privacy.
• Communicate clearly with clients and internal teams in English.

Skills

Invoicing

QuickBooks Online

Attention to detail

Job description

Billing

Quickbooks

Part-Time Invoicer (Remote, MDT Hours)

Location: Remote (must be available during Mountain Daylight Time hours)

Hours: Up to 20 hours per week

Company: KIIN Global

About KIIN Global:

KIIN Global connects top consultants with leading companies across North America. We’re a fast-growing

talent and project delivery firm that values precision, transparency, and operational excellence in everything

we do. As we expand, we’re seeking a detail-oriented Part-Time Invoicer to join our finance operations team

and ensure our client billing runs seamlessly every week.

Role Overview:

The Part-Time Invoicer will be responsible for preparing, reviewing, and sending weekly client invoices through QuickBooks Online. The ideal candidate has experience handling high-volume invoicing across multiple clients, is extremely detail-oriented, and enjoys working in a fast-paced, structured environment.

You’ll manage invoicing for approximately 10–40 clients weekly, representing 100–400 consultants, ensuring all billing data aligns with timesheets, contracts, and project deliverables.

Key Responsibilities:

• Prepare, review, and issue accurate weekly invoices to clients in QuickBooks Online.
• Reconcile billing data with consultant timesheets, project records, and client purchase orders.
• Maintain up-to-date client records, ensuring proper billing terms and contact details.
• Track invoice status, monitor payments, and follow up on overdue accounts as needed.
• Collaborate with the operations and recruiting teams to verify hours and project details before billing.
• Generate billing reports and summaries for internal stakeholders.
• Support month-end reconciliation and reporting processes.
• Identify and correct invoicing discrepancies or data inconsistencies.
• Maintain organized digital records and adhere to company data and privacy standards.
• Communicate clearly and professionally with clients and internal teams; excellent written and verbal English is required.

Preferred Qualifications:

• 2+ years of invoicing or bookkeeping experience, preferably in a service-based or consulting business.
• Proficiency in QuickBooks Online is required.
• Experience invoicing multiple clients with varying billing structures.
• Strong attention to detail and excellent organizational skills.