K-8 School Front Office Administrator & Operations

Lincoln Public Schools; Lincoln, Northern (MA, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Lincoln Public Schools Hanscom Campus is seeking an Administrative Assistant for the Front Office. Under the building Principal, you will provide administrative, secretarial, and public relations support, handle inquiries, manage correspondence and accounting tasks, and help ensure smooth school operations.

You will maintain student records, process attendance and enrollment, and support scheduling and communications while coordinating with staff and administrators.

Qualifications

• High school graduate or equivalent; college degree or equivalent experience preferred.
• Excellent computer skills including Microsoft Office and Google Suite.
• Strong organizational, interpersonal, written and oral communication skills.
• Experience in school, municipal, or non-profit settings preferred.
• Ability to interact effectively with staff, parents and the public using customer service skills.
• Ability to lift 25 pounds.

Responsibilities

• Distribute and track payroll timesheets bi-weekly and transmit payroll documents to HR.
• Record staff attendance and coordinate substitute teachers as needed.
• Assist with purchase orders and confirm receipt of materials and services.
• Maintain student cumulative files and generate reports as needed.
• Prepare announcements and publications for parents, staff, students, and the community.
• Welcome visitors and manage building operations, calendars, and room reservations.

Skills

Microsoft Office

Google Suite

Organizational skills

Communication skills

Customer service

Multitasking / time management

Education

High school diploma or equivalent

College degree or equivalent experience

Tools

PowerSchool

Frontline

MUNIS or similar financial software

Job description

Lincoln Public Schools Hanscom Campus is seeking an Administrative Assistant for the Front Office. Under the building Principal, you will provide administrative, secretarial, and public relations support, handle inquiries, manage correspondence and accounting tasks, and help ensure smooth school operations.

You will maintain student records, process attendance and enrollment, and support scheduling and communications while coordinating with staff and administrators.