K-6 School Office Administrator

Sylvania; Brooks (IN); On-site; USD 32,000 - 46,000; Full time

Job summary

Sylvania is seeking an Administrative Assistant – Elementary (K-6) to ensure smooth and efficient operation of the school office in a busy environment. You will handle data input in Skyward, attendance, and communications with parents and staff.

The role requires excellent communication, strong data entry skills, and experience working with the public. A high school diploma is required, with college work in a related field a plus.

Qualifications

• Excellent communication skills.
• Excellent computer and data entry skills.
• Experience working with the public.
• High school diploma (college work in a related field, a plus).

Responsibilities

• Data input and maintain records in Skyward.
• Fill homework requests.
• Distribute and monitor completion of Prearranged Absence Forms.
• Answer telephone, take messages and direct calls as needed.
• Greet parents and other guests in a friendly manner.
• Monitor building visitors, sign-in sheets and distribution of name tags.
• Assist faculty.
• Fill in for nurse as needed.
• Sign and document bus notes.
• Watch unruly children in the office or detention room until teacher or administrator is available.
• Dismiss students leaving early from school.
• Monitor bus radio and weather radio.
• Attend Kindergarten Roundup.
• Attend Meet the Teacher Night.
• Take daily attendance and keep attendance records.
• Make phone calls on student absences that were not called in.
• Enroll new students, obtain pertinent paperwork and make up new student folders.
• Receive and send new student information to teachers and Director of Transportation.
• Maintain and route student permanent records.
• Complete required attendance reports: ADA, ADM, Prime Time, Racial/Ethnic and Language/Minority.
• Schedule students, update and maintain class lists.
• Prepare and print scan sheets and report cards.
• Print and monitor return of Student Profile sheets.
• Compile honor roll lists and send to local newspaper.
• Sort and distribute inter-school mail in a timely fashion.
• Sort and distribute mail from post office in a timely fashion.
• Schedule substitutes for pre-arranged absences and enter on substitute calendar.
• Complete and file required paperwork for substitute teachers and teacher absences.
• Prepare weekly newsletter.
• Maintain School Activity and Corporation calendars.
• Coordinate telephone maintenance and repair and voicemail setup.
• Distribute information that needs to go to the classrooms.
• Collect and record field trip payments and receipt of related permission slips.
• Distribute club information, make club assignments and compile club lists.
• Maintain Suggestion Box on a weekly basis.
• Monitor and route volunteer background check applications.
• Perform various tasks as requested by the principal.

Skills

Excellent communication

Excellent computer skills

Data entry

Public interaction

Education

High school diploma, college work in related field a plus

Job description

Sylvania is seeking an Administrative Assistant – Elementary (K-6) to ensure smooth and efficient operation of the school office in a busy environment. You will handle data input in Skyward, attendance, and communications with parents and staff.

The role requires excellent communication, strong data entry skills, and experience working with the public. A high school diploma is required, with college work in a related field a plus.