K-5 School Office & Community Operations Lead

HOLLA School; Portland (OR); On-site; USD 45,000 - 58,000; Full time

Job summary

HOLLA School is seeking an Office Manager to oversee daily administrative tasks, front desk operations, and data management. The role supports attendance, enrollment, and communications to families in a fast-paced school setting.

The Office Manager will coordinate with the Administration team, maintain records with care, and help ensure a safe, welcoming environment aligned with HOLLA School’s mission and values.

Qualifications

• Requires high school diploma or equivalent, plus relevant experience.
• Experience with front-office settings, preferably around youth and families.
• Ability to handle confidential information per FERPA and school policies.

Responsibilities

• Answer phone calls and greet visitors while maintaining a welcoming front desk.
• Maintain the HOLLA School calendar, coordinate events and meetings, and support daily operations.
• Organize scholar data, manage waitlists, and assist with enrollment communications.
• Support attendance communications and collaborate with counselors and administrators.
• Assist with admissions and end-of-year tasks, including data audits and record requests.

Skills

Creative

Adaptable

Strong communication

Attention to detail

Team-oriented

Problem solving

Education

High School Diploma

Tools

Google Suite

SYNERGY

Job description

HOLLA School is seeking an Office Manager to oversee daily administrative tasks, front desk operations, and data management. The role supports attendance, enrollment, and communications to families in a fast-paced school setting.

The Office Manager will coordinate with the Administration team, maintain records with care, and help ensure a safe, welcoming environment aligned with HOLLA School’s mission and values.