K-12 School Office Substitute: Front Desk & Admin Support

Great Hearts Academies; Phoenix (AZ); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) employer match

Professional development opportunities

Job summary

Great Hearts Academies seeks a 7-12th Grade Office Assistant at Maryvale Prep, Phoenix, to support daily office operations. You will answer calls, greet parents and students, prepare documents, and assist with enrollment and scheduling.

The role requires strong communication and organizational skills and offers opportunities to contribute to a mission-driven K-12 education environment. Experience in education is valued; familiarity with Word/Excel and confidential data handling is essential.

Qualifications

• Excellent interpersonal communication skills and the ability to build strong relationships.
• Ability to organize confidential data efficiently.
• Strong computer skills with Word and Excel and the ability to learn new software quickly.

Responsibilities

• Answer and manage incoming calls.
• Interact professionally with parents, students and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment process and maintain enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Other duties as assigned.

Skills

Interpersonal communication

Data confidentiality

MS Word

MS Excel

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Great Hearts Academies seeks a 7-12th Grade Office Assistant at Maryvale Prep, Phoenix, to support daily office operations. You will answer calls, greet parents and students, prepare documents, and assist with enrollment and scheduling.

The role requires strong communication and organizational skills and offers opportunities to contribute to a mission-driven K-12 education environment. Experience in education is valued; familiarity with Word/Excel and confidential data handling is essential.