School Office Assistant Substitute

Great Hearts Academies; Phoenix (AZ); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) employer match

Professional development opportunities

Job summary

Great Hearts Academies seeks a 7-12th Grade Office Assistant at Maryvale Prep, Phoenix, to support daily office operations. You will answer calls, greet parents and students, prepare documents, and assist with enrollment and scheduling.

The role requires strong communication and organizational skills and offers opportunities to contribute to a mission-driven K-12 education environment. Experience in education is valued; familiarity with Word/Excel and confidential data handling is essential.

Qualifications

• Excellent interpersonal communication skills and the ability to build strong relationships.
• Ability to organize confidential data efficiently.
• Strong computer skills with Word and Excel and the ability to learn new software quickly.

Responsibilities

• Answer and manage incoming calls.
• Interact professionally with parents, students and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment process and maintain enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Other duties as assigned.

Skills

Interpersonal communication

Data confidentiality

MS Word

MS Excel

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Position: 7-12th Grade Office Assistant SubLocation: Maryvale Prep, Phoenix, AZAbout Great Hearts AcademiesGreat Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.Additional information can be found at http://www.greatheartsamerica.org/.What does Great Hearts have to offer?We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.Retirement Planning: A competitive 401(k) with employer match.Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.Duties & ResponsibilitiesAnswer and manage incoming callsReceive and interact professionally with parents, students and visitorsPrepare and edit correspondence, communications, presentations, and other documentsPrint and distribute class schedulesAssist with annual enrollment process to include correspondence and maintenance of the student enrollment databaseFile and retrieve documents and reference materialsRecord, transcribe, and distribute incoming communicationsReceive and process records requests in a timely mannerCollect fees and issue receipts to parents for extra-curricular activitiesAssist faculty with copying and other class preparationOther duties as assignedQualifications, Competencies and StrengthsThe Assistant Office Manager position offers an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. While experience in education is preferred in this role, Great Hearts is seeking people who are passionate and committed to K-12 education reform.Prior experience working in a school’s front office preferredExcellent interpersonal communication skills and the ability to build strong relationshipsAbility to organize confidential data efficiently.Ability to communicate effectively and professionally with students, parents, co-workers and the public at largeStrong computer skills utilizing Word and Excel and the ability to learn new software quicklyBe a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goalsPersonal Qualities and ValuesWe value each of our team members as individuals but believe that we achieve the greatest results by working together. We willingly sacrifice individual interests and recognition for greater collective impact. The candidate should enjoy being a team player. A vibrant shared services center, and the competitive aspiration, well-being, and camaraderie of our employees, is an essential complement to our academic communities.Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.Travel required: May need to travel locally for training and professional development opportunities.This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.Great Hearts Academies is an Equal Opportunity Employer.