School Office Assistant Substitute

Great Hearts Online; Phoenix (AZ); On-site; USD 19,000 - 30,000; Part time

Job summary

Great Hearts Academies Maryvale Prep in Phoenix, AZ seeks a part-time School Office Assistant Substitute to support daily front-office operations. You will answer calls, greet visitors, process enrollments, and assist with routine clerical tasks to keep the office running smoothly.

Ideal candidates have excellent interpersonal skills, are proficient with Word and Excel, and can handle confidential information with discretion. Training provided; local travel for trainings may be required.

Qualifications

• Prior experience in a school’s front office preferred.
• Excellent interpersonal communication and professional demeanor.
• Proficient in Word and Excel with ability to learn new software.
• Able to manage confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Answer and manage incoming calls
• Receive and interact professionally with parents, students and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• Print and distribute class schedules
• Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Receive and process records requests in a timely manner
• Collect fees and issue receipts to parents for extra-curricular activities
• Assist faculty with copying and other class preparation
• Other duties as assigned

Skills

Interpersonal communication

Organizational skills

Microsoft Word

Microsoft Excel

Front office experience

Tools

Word

Excel

Job description

## School Office Assistant SubstituteApplyremote type: Onsitelocations: Phoenix, AZtime type: Part timeposted on: Posted Todayjob requisition id: R-487**Position: 7-12th Grade Office Assistant Sub****Location: Maryvale Prep, Phoenix, AZ****About Great Hearts Academies**Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.Additional information can be found at http://www.greatheartsamerica.org/.**What does Great Hearts have to offer?**We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.Retirement Planning: A competitive 401(k) with employer match.Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.**Duties & Responsibilities*** Answer and manage incoming calls* Receive and interact professionally with parents, students and visitors* Prepare and edit correspondence, communications, presentations, and other documents* Print and distribute class schedules* Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database* File and retrieve documents and reference materials* Record, transcribe, and distribute incoming communications* Receive and process records requests in a timely manner* Collect fees and issue receipts to parents for extra-curricular activities* Assist faculty with copying and other class preparation* Other duties as assigned**Qualifications, Competencies and Strengths**The Assistant Office Manager position offers an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. While experience in education is preferred in this role, Great Hearts is seeking people who are passionate and committed to K-12 education reform.* Prior experience working in a school’s front office preferred* Excellent interpersonal communication skills and the ability to build strong relationships* Ability to organize confidential data efficiently.* Ability to communicate effectively and professionally with students, parents, co-workers and the public at large* Strong computer skills utilizing Word and Excel and the ability to learn new software quickly* Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals**Personal Qualities and Values**We value each of our team members as individuals but believe that we achieve the greatest results by working together. We willingly sacrifice individual interests and recognition for greater collective impact. The candidate should enjoy being a team player. A vibrant shared services center, and the competitive aspiration, well-being, and camaraderie of our employees, is an essential complement to our academic communities.**Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.****Travel required: May need to travel locally for training and professional development opportunities.****This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.****Great Hearts Academies is an Equal Opportunity Employer.**