K-1 Administrative Assistant — Junior School Support

Hais; Honolulu (HI); On-site; USD 24,000 - 34,000; Full time

Job summary

Punahou School is actively recruiting an Administrative Assistant for the K–1 Omidyar Community. This role provides administrative and organizational support to the K–1 Administrative Dean, faculty, and staff, requiring strong communication and multitasking abilities to foster a caring environment for students ages 5–7.

Responsibilities include coordinating daily operations, attendance processes, and substitute coverage, with a 12-month work year and a 6:30 AM–3:00 PM schedule.

Qualifications

• Associate's degree or equivalent combination of education, experience, and training is required.
• Two years of administrative experience preferred, especially in a school environment.
• Proficiency in Microsoft Office Suite, Google Workspace, Webex, and Microsoft Teams is expected.
• Strong written and verbal communication skills and the ability to maintain confidentiality are essential.

Responsibilities

• Coordinates and supports the daily operational needs of the K–1 Neighborhood, ensuring routines run smoothly.
• Manages student-related logistics, attendance processes, schedules, and neighborhood activities.
• Serves as a central communication point among faculty, staff, families, and departments.
• Anticipates needs, responds to priorities, and assists with problem solving for daily operations.
• Manages calendars, appointments, communications, materials, and daily priorities for the K–1 Administrative Dean.
• Coordinates substitute coverage for K–1 staff to ensure continuity of operations.

Skills

Organizational skills

Written communication

Verbal communication

Team collaboration

Confidentiality

Education

Associate's degree or equivalent

Two years administrative experience

Tools

Microsoft Office

Google Workspace

Webex

Microsoft Teams

Relational databases

Student information systems

Job description

Punahou School is actively recruiting an Administrative Assistant for the K–1 Omidyar Community. This role provides administrative and organizational support to the K–1 Administrative Dean, faculty, and staff, requiring strong communication and multitasking abilities to foster a caring environment for students ages 5–7.

Responsibilities include coordinating daily operations, attendance processes, and substitute coverage, with a 12-month work year and a 6:30 AM–3:00 PM schedule.