Administrative Assistant, K-1 Omidyar - Junior School

Hais; Honolulu (HI); On-site; USD 24,000 - 34,000; Full time

Job summary

Punahou School is actively recruiting an Administrative Assistant for the K–1 Omidyar Community. This role provides administrative and organizational support to the K–1 Administrative Dean, faculty, and staff, requiring strong communication and multitasking abilities to foster a caring environment for students ages 5–7.

Responsibilities include coordinating daily operations, attendance processes, and substitute coverage, with a 12-month work year and a 6:30 AM–3:00 PM schedule.

Qualifications

• Associate's degree or equivalent combination of education, experience, and training is required.
• Two years of administrative experience preferred, especially in a school environment.
• Proficiency in Microsoft Office Suite, Google Workspace, Webex, and Microsoft Teams is expected.
• Strong written and verbal communication skills and the ability to maintain confidentiality are essential.

Responsibilities

• Coordinates and supports the daily operational needs of the K–1 Neighborhood, ensuring routines run smoothly.
• Manages student-related logistics, attendance processes, schedules, and neighborhood activities.
• Serves as a central communication point among faculty, staff, families, and departments.
• Anticipates needs, responds to priorities, and assists with problem solving for daily operations.
• Manages calendars, appointments, communications, materials, and daily priorities for the K–1 Administrative Dean.
• Coordinates substitute coverage for K–1 staff to ensure continuity of operations.

Skills

Organizational skills

Written communication

Verbal communication

Team collaboration

Confidentiality

Education

Associate's degree or equivalent

Two years administrative experience

Tools

Microsoft Office

Google Workspace

Webex

Microsoft Teams

Relational databases

Student information systems

Job description

Administrative Assistant, K-1 Omidyar - Junior School

Job Type

Full Time

Experienced

Job Description

Punahou School celebrates the richness of its traditions as it embraces the responsibility to provide a relevant educational experience in a rapidly changing world. Punahou places students at the center of the curriculum, with the aim of authentic learning in a sequence and pace that is coherent and purposeful to the individual child. A Punahou education seeks to provide multiple pathways towards growth and success for each student through a broad and meaningful program of studies and through rich experiences for exploration, discovery and mastery. Working within a coherent curricular framework that promotes personalized, product-oriented, inquiry-based learning embedded in authentic, meaningful assessments, Punahou seeks to cultivate curious, confident, and self-directed students. We value the rich opportunities for teaching and learning that are inherent Hawaiian values and in the gift of “place” at Punahou. Our faculty attends to the social-emotional learning of our students via intentional opportunities to provide an environment and a range of learning experiences that educate our children for compassionate, moral, and ethical action at school, in our community, and in the world. Our teachers are agile learners themselves, demonstrating a growth mindset and a commitment to their continual professional development. Incoming teachers will join a dedicated and inspiring faculty whose ongoing reflection and renewal is supported by a schoolwide culture of collaboration and innovation.

Punahou School is actively recruiting an Administrative Assistant for the K–1 Omidyar Community. This individual plays an important role in supporting the daily operations of the neighborhood, providing administrative and organizational support to the K–1 Administrative Dean, faculty, and support staff. The role requires strong communication, organization, flexibility, and initiative, along with the ability to anticipate needs and manage multiple priorities. As a welcoming presence in the neighborhood, the Administrative Assistant helps foster a caring and supportive environment for students, families, and colleagues. Job duties include, but are not limited to:

• Coordinates and supports the daily operational needs of the K–1 Neighborhood, ensuring routines, procedures, and activities run smoothly and efficiently.
• Supports the coordination of student-related logistics, attendance processes, supervision schedules, and neighborhood-wide activities.
• Serves as a central point of communication and coordination among faculty, staff, families, and school departments to support daily operations.
• Anticipates operational needs, responds to emerging priorities, and assists with problem-solving to ensure the effective functioning of the neighborhood.
• Provides proactive administrative and organizational support to the K–1 Administrative Dean, including managing calendars, scheduling appointments and meetings, coordinating communications, preparing materials, and assisting with daily priorities.
• Coordinates substitute coverage for K–1 faculty and support staff, ensuring timely communication and continuity of daily operations.
• Collaborates with faculty, school leadership, and support staff to support the smooth daily operations of the K–1 Neighborhood.
• Helps create a welcoming, supportive, and caring environment for students, families, and colleagues.
• Work Year: 12 Months
• School Year: 2026-2027
• Work Hours: Monday - Friday, 6:30 AM - 3:00 PM, Schedule may vary based on operational needs
• Minimum Hourly Rate*: $21.00/Hour - Compensation is commensurate with qualifications.

* Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

• Associate's degree or equivalent combination of education, experience, and training.
• Two (2) years of administrative experience.
• Experience working in a school environment preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, Webex, and Microsoft Teams. Working knowledge of relational databases and student information systems.
• Demonstrates strong organizational skills, attention to detail, accuracy, and the ability to anticipate needs, manage competing priorities, and coordinate multiple tasks and projects effectively.
• Demonstrates strong written and verbal communication skills.
• Demonstrates flexibility, initiative, sound judgment, and effective problem-solving skills in a dynamic school environment.
• Demonstrates warmth, patience, and a genuine enjoyment of working with young children, particularly students ages 5–7.
• Builds positive, caring, and professional relationships with students, faculty, staff, and families.
• Demonstrates the ability to work collaboratively with school leadership, faculty, and support staff.
• Exercises discretion and maintains confidentiality when handling sensitive student, family, and personnel information.
  Demonstrates a high level of professionalism, integrity, and a strong work ethic.

Education

2 Year Degree

Non-discriminatory Statement

Punahou School, in accordance with state and federal laws, does not discriminate on the basis of age, race, religion, color, sex, national origin, gender identity, ancestry, marital status, sexual orientation, physical or mental disability, or other grounds protected under state or federal equal employment opportunity laws or regulations.