Junior Staff Accountant

SmartAC.com, Inc.; Houston (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

SmartAC.com, Inc. is seeking a Staff Accountant in Houston, TX (hybrid or remote, US) with 3-5 years of accounting experience to support day-to-day operations. You will manage AP/AR, reconcile accounts, and assist with month-end close under the Controller/Finance Lead.

The role collaborates with Operations, Sales, and Customer Success, ensuring accurate financial reporting and compliance. A Bachelor’s in Accounting or related field is required, with strong reconciling and communication skills to

Qualifications

• 3-5 years of hands-on accounting experience.
• Bachelor's degree in Accounting, Finance, or related field.
• Strong working knowledge of account reconciliations across balance sheet accounts.
• Proven experience running full-cycle AP and AR processes.
• Experience completing monthly bank and credit card reconciliations and resolving variances.
• Solid understanding of GAAP, accrual accounting, and the month-end close.
• Clear written and verbal communication with non-finance teams.
• Hands-on experience with each of these tools is recommended.

Responsibilities

• Process vendor invoices end to end including coding, approvals, and payment scheduling.
• Manage corporate card spend and reimbursements in Ramp.
• Maintain vendor records, W-9s, and support 1099 filings.
• Manage subscription invoicing, collections, and cash application using Chargebee and Stripe.
• Reconcile Stripe payouts, fees, refunds, and chargebacks to QuickBooks Online.
• Maintain the AR aging and follow up on past-due accounts with Sales and Customer Success.

Skills

Hands-on accounting

AP and AR experience

Account reconciliations

Attention to detail

Communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks Online

Chargebee

Stripe

Ramp

Excel

Job description

SmartAC is hiring a Staff Accountant with 3-5 years of experience on day-to-day accounting operations. You will assist with the AP and AR process, reconcile bank and balance sheet accounts, and support a timely, accurate month-end close. The role reports to the Controller (or Finance Lead) and works closely with Operations, Sales, and Customer Success.

Title: Staff Accountant

Department: Finance & Accounting

Reports to: Controller / Finance Lead

Location: Houston, TX (hybrid) or remote, US

Employment type: Full-time, exempt

Key responsibilities

Accounts payable

Process vendor invoices end to end coding, approval routing, and payment scheduling.

Manage corporate card spend and reimbursements in Ramp, including receipt of compliance and GL coding.

Maintain vendor records, W-9s, and support annual 1099 filings.

Accounts receivable

Manage subscription invoicing, collections, and cash application using Chargebee and Stripe.

Reconcile Stripe payouts, fees, refunds, and chargebacks to QuickBooks Online.

Maintain the AR aging, follow up on past-due accounts, and partner with Sales and Customer Success on billing issues.

Reconciliations and close

Complete monthly bank and credit card reconciliations for all accounts.

Reconcile balance sheet accounts, including cash, prepaids, accrued liabilities, deferred revenue, and clearing accounts.

Prepare journal entries for accruals, prepaids, and revenue adjustments.

Support the month-end close checklist and deliver accurate results on deadlines.

Reporting and controls

Build and maintain Excel schedules and reports that support the close and management reporting.

Support year-end audit, tax preparation, and sales tax filings.

Document processes and suggest improvements to controls and automation.

Qualifications

3-5 years of hands-on accounting experience, ideally in a SaaS, subscription, or tech-enabled services company.

Bachelor's degree in Accounting, Finance, or related field.

Strong working knowledge of account reconciliations across balance sheet accounts.

Proven experience running full-cycle AP and AR processes.

Experience completing monthly bank and credit card reconciliations and resolving variances.

Solid understanding of GAAP, accrual accounting, and the month-end close.

High attention to detail, sound judgment, and the ability to meet close deadlines.

Clear written and verbal communication with non-finance teams.

Hands-on experience with each of these tools is recommended.

Tools

How you’ll use it

QuickBooks Online - General ledger, journal entries, bank feeds, reconciliations, and financial reports

Chargebee - Subscription billing, invoicing, credit notes, and revenue data

Stripe - Payment processing, payout reconciliation, refunds, disputes, and fees

Ramp - Corporate cards, bill pay, expense management, and receipt compliance

Excel - Reconciliation workpapers, close schedules, VLOOKUP/XLOOKUP, pivot tables, and reporting

Nice to have

CPA, or progress toward CPA licensure.

Experience with subscription revenue recognition (ASC 606) and deferred revenue schedules.

Experience at a high-growth startup or with building processes from scratch.

Why Join Us?

Real Impact: HVAC accounts for half of home energy use. Our technology directly reduces energy waste and saves homeowners thousands in repair costs.

High-Growth Startup Environment: Join an agile team where what you work on goes live quickly and we keep iterating.

Collaborative Culture: We bridge teams across all functions to work closely together and learn from each other.

Salary and company stock options

Company paid healthcare

401k

8 Holidays

20 Days PTO