Junior Staff Accountant

SmartAC; Houston (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Company stock options

Company paid healthcare

401k

8 holidays

20 days PTO

Job summary

SmartAC in Houston, TX is seeking a Staff Accountant with 3–5 years of hands-on accounting experience to support day-to-day operations, AP/AR, and month-end close. The role offers hybrid work both in-office and remote in the US, reporting to the Controller/Finance Lead.

You'll reconcile accounts, prepare journal entries, build close checklists, and collaborate with Operations, Sales, and Customer Success to ensure accurate financials and strong internal controls.

Qualifications

• 3–5 years hands-on accounting experience in SaaS or tech-enabled services.
• Bachelor’s degree in Accounting, Finance, or related field.
• Experience with full-cycle AP/AR and monthly close.

Responsibilities

• Process end-to-end AP invoices and payment scheduling.
• Manage subscription invoicing, collections, and cash application.
• Prepare bank and balance sheet reconciliations and journal entries.
• Support month-end close and management reporting.

Skills

Accounting experience

GAAP knowledge

Strong communication

Education

Bachelor's degree in accounting

Tools

QuickBooks Online

Chargebee

Stripe

Ramp

Excel

Job description

Role overview

SmartAC is hiring a Staff Accountant with 3–5 years of experience on day-to-day accounting operations. You will assist with the AP and AR process, reconcile bank and balance sheet accounts, and support a timely, accurate month-end close. The role reports to the Controller (or Finance Lead) and works closely with Operations, Sales, and Customer Success.

• Title: Staff Accountant
• Department: Finance & Accounting
• Reports to: Controller / Finance Lead
• Location: Houston, TX (hybrid) or remote, US
• Employment type: Full-time, exempt

Key responsibilities

Accounts payable

• Process vendor invoices end to end coding, approval routing, and payment scheduling.
• Manage corporate card spend and reimbursements in Ramp, including receipt of compliance and GL coding.
• Maintain vendor records, W-9s, and support annual 1099 filings.

Accounts receivable

• Manage subscription invoicing, collections, and cash application using Chargebee and Stripe.
• Reconcile Stripe payouts, fees, refunds, and chargebacks to QuickBooks Online.
• Maintain the AR aging, follow up on past-due accounts, and partner with Sales and Customer Success on billing issues.

Reconciliations and close

• Complete monthly bank and credit card reconciliations for all accounts.
• Reconcile balance sheet accounts, including cash, prepaids, accrued liabilities, deferred revenue, and clearing accounts.
• Prepare journal entries for accruals, prepaids, and revenue adjustments.
• Support the month-end close checklist and deliver accurate results on deadlines.

Reporting and controls

• Build and maintain Excel schedules and reports that support the close and management reporting.
• Support year-end audit, tax preparation, and sales tax filings.
• Document processes and suggest improvements to controls and automation.

Qualifications

• 3–5 years of hands-on accounting experience, ideally in a SaaS, subscription, or tech-enabled services company.
• Bachelor’s degree in Accounting, Finance, or related field.
• Strong working knowledge of account reconciliations across balance sheet accounts.
• Proven experience running full-cycle AP and AR processes.
• Experience completing monthly bank and credit card reconciliations and resolving variances.
• Solid understanding of GAAP, accrual accounting, and the month-end close.
• High attention to detail, sound judgment, and the ability to meet close deadlines.
• Clear written and verbal communication with non-finance teams.

Technology experience

Hands-on experience with each of these tools is recommended.

Tools

How you’ll use it

QuickBooks Online - General ledger, journal entries, bank feeds, reconciliations, and financial reports

Chargebee - Subscription billing, invoicing, credit notes, and revenue data

Stripe - Payment processing, payout reconciliation, refunds, disputes, and fees

Ramp - Corporate cards, bill pay, expense management, and receipt compliance

Excel - Reconciliation workpapers, close schedules, VLOOKUP/XLOOKUP, pivot tables, and reporting

Nice to have

• CPA, or progress toward CPA licensure.
• Experience with subscription revenue recognition (ASC 606) and deferred revenue schedules.
• Experience at a high-growth startup or with building processes from scratch.

Why Join Us?

• Real Impact: HVAC accounts for half of home energy use. Our technology directly reduces energy waste and saves homeowners thousands in repair costs.
• High-Growth Startup Environment: Join an agile team where what you work on goes live quickly and we keep iterating.
• Collaborative Culture: We bridge teams across all functions to work closely together and learn from each other.

Compensation/Benefits:

• Salary and company stock options
• Company paid healthcare
• 401k
• 8 Holidays
• 20 Days PTO