Staff Accountant

Hanna Interpreting Services LLC; Spring Valley (CA); Hybrid; USD 30,307 - 34,440; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

Generous PTO and paid holidays

Professional development opportunities

Employee assistance program

Company-sponsored events and activities

Job summary

Join a dynamic finance team as a Staff Accountant in a forward-thinking company. In this exciting role, you'll manage vendor payments, client invoicing, and account reconciliations, ensuring financial accuracy using QuickBooks Online. You'll also have the chance to contribute to process improvement initiatives, enhancing workflows and financial reporting. This position offers a supportive environment with opportunities for professional development and a hybrid work model. If you're detail-oriented and passionate about finance, this is the perfect opportunity to make a significant impact in a thriving organization.

Qualifications

• 2-4 years of experience in accounting, AP, or AR.
• Proficiency in QuickBooks Online and strong Excel skills required.

Responsibilities

• Manage vendor payments, client invoicing, and account reconciliations.
• Analyze workflows for process improvements and efficiencies.

Skills

Accounting

Accounts Payable

Accounts Receivable

Financial Reporting

Problem Solving

Attention to Detail

Education

Bachelor's Degree in Accounting or related field

Tools

QuickBooks Online

Excel

HubSpot

Job description

We are seeking a highly motivated and detail-oriented Staff Accountant to join our dynamic finance team. In this role, you will be responsible for managing vendor payments, client invoicing, and account reconciliation, ensuring the accuracy of our financial records in QuickBooks Online. You will play a crucial role in maintaining the financial health of our organization and will have the opportunity to contribute to process improvement initiatives; below is an overview of some of the responsibilities.

Accounts Payable (AP):

• Process, verify, and reconcile invoices
• Maintain accurate vendor records, including W-9s and payment terms
• Ensure accurate expense coding and budget alignment
• Obtain department approvals for invoices and payments
• Monitor AP aging reports and ensure timely payments
• Prepare and process vendor payments (electronic and checks)
• Manage AP HubSpot tickets and inquiries
• Assist with month-end close and prepare audit documentation

Accounts Receivable (AR) & Invoicing:

• Generate and process client invoices accurately
• Monitor and reconcile AR accounts, ensuring timely collections
• Manage AR HubSpot tickets and address customer inquiries
• Track AR aging reports and assist with collections
• Ensure invoices comply with contracts and billing requirements
• Collaborate with internal teams to resolve discrepancies

Company Credit Card & Expense Management:

• Monitor and reconcile company credit card transactions
• Ensure receipts are attached to transactions
• Follow up on missing receipts and resolve discrepancies
• Ensure proper expense classification for credit card purchases
• Streamline credit card expense tracking and suggest improvements

Excel & Financial Reporting:

• Utilize Excel for financial reporting, reconciliations, and data analysis
• Use Excel formulas, pivot tables, and data analysis tools
• Assist with cash flow tracking, budgeting, and forecasting

Process Improvement & Efficiency:

• Analyze AP and AR workflows for automation opportunities
• Improve financial accuracy and reporting processes
• Standardize vendor onboarding and documentation
• Enhance credit card and expense reconciliation processes

Requirements:

• 2-4 years of experience in accounting, accounts payable, or accounts receivable
• Proficiency in QuickBooks Online
• Strong Excel skills (formulas, pivot tables, data analysis)
• Experience using HubSpot for AP/AR ticketing is a plus
• Knowledge of financial reporting, invoicing, and reconciliations
• Strong attention to detail, accuracy, and organizational skills
• Excellent problem-solving and workflow improvement abilities
• Ability to work independently and collaboratively

Benefits:

• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Employee assistance program
• Company-sponsored events and activities
• Hybrid Work Environment (One week in office per month)
• Pay Range: $22-25/hour

Seniority level:

Associate

Employment type:

Full-time

Job function:

Accounting/Auditing and Finance

Industries:

IT Services and IT Consulting