Junior Manager, IE Foundation - Scholarships

ie; Northern (KY); Hybrid; USD 47,000 - 63,000; Full time

Job summary

IE University Foundation is seeking a Junior Manager to oversee the end-to-end execution of its scholarship portfolio in Madrid. You’ll coordinate onboarding, support services, and donor communications, ensuring operational excellence across all activities.

You will combine strategic partnership work with hands-on student support, leveraging CRM, data management, and AI tools to drive impact and access to education.

Qualifications

• Bachelor’s Degree. A Master’s degree is positively valued, although not an exclusive requirement.
• Fluency in both English and Spanish, and good communication skills (verbal and written).
• Previous experience in project coordination, program management, or institutional support roles.
• Experience with CRM systems and database management.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Knowledge and use of AI-based tools is highly valued.
• Excellent organization skills, attention to detail and a proactive attitude.

Responsibilities

• Coordinate the end-to-end student lifecycle for scholarship recipients, including onboarding documentation, accommodation arrangements, support throughout the program, and graduation follow-up.
• Maintain detailed financial records for scholarship recipients throughout their scholarship.
• Manage all scholarship-related communications, including oversight of the team inbox, stakeholder inquiries, and student correspondence, ensuring timely and appropriate response.
• Support preparation and execution of scholarship selection committees including candidate dossiers and evaluation materials.
• Prepare academic performance reports and donor impact reports.
• Maintain and organize files and documentation for all scholarship programs.
• Help organize meetings and events for scholarship recipients and donor engagement.
• Collaborate with different departments of the organization (Financial Aid, Admissions, Global Markets, Student Services, Legal) to ensure effective execution of scholarship programs.
• Support departmental budget processes, including budget forecasting, invoice coordination and payment tracking with administration.
• Prepare presentations and materials needed for the program.
• Identify process improvement opportunities and support implementation of operational enhancements including AI solutions.

Skills

Bilingual English/Spanish

Communication skills

Project coordination

Program management

Institutional support experience

AI-based tools knowledge

Organization skills

Proactive attitude

Education

Bachelor’s Degree

Master’s degree valued

Tools

CRM systems

Database management

Microsoft Office

Job description

Overview

Are you interested in joining a dynamic and international team of professionals to transform education?IE University's IE Foundationis looking for a Junior Manager to join its team!

IE Foundation is looking for a Junior Manager to oversee the operational execution of its scholarship portfolio. The role will manage and continuously improve end-to-end journeys for scholarship recipients including coordination, selection processes, student onboarding and support, maintain donor relationships, and ensure operational excellence across all scholarship activities. This role combines strategic partnership management with hands-on student support, offering a meaningful opportunity to drive educational access and social impact.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position inMadrid - IE Tower.

Responsibilities

Your role as Junior Manager will involve:

• Coordinate the end-to-end student lifecycle for scholarship recipients, including onboarding documentation, accommodation arrangements, support throughout the program, and graduation follow-up.
• Maintain detailed financial records for scholarship recipients throughout their scholarship.
• Manage all scholarship-related communications, including oversight of the team inbox, stakeholder inquiries, and student correspondence, ensuring timely and appropriate response.
• Support preparation and execution of scholarship selection committees including candidate dossiers and evaluation materials.
• Prepare academic performance reports and donor impact reports.
• Maintain and organize files and documentation for all scholarship programs.
• Help organize meetings and events for scholarship recipients and donor engagement.
• Collaborate with different departments of the organization (Financial Aid, Admissions, Global Markets, Student Services, Legal) to ensure effective execution of scholarship programs.
• Support departmental budget processes, including budget forecasting, invoice coordination and payment tracking with administration.
• Prepare presentations and materials needed for the program.
• Identify process improvement opportunities and support implementation of operational enhancements including AI solutions.

Qualifications

To thrive in this role, you should have:

Academic Background:

• Bachelor’s Degree. A Master’s degree is positively valued, although not an exclusive requirement.
• Fluency in both English and Spanish, and good communication skills (verbal and written).
• Previous experience in project coordination, program management, or institutional support roles.
• Experience with CRM systems and database management.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Knowledge and use of AI-based tools is highly valued.
• Excellent organization skills, attention to detail and a proactive attitude.

It’s time to bring your best and make your mark.Now the choice is yours!

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.