Scholarship Development & Outreach Manager

University of California, Irvine; Irvine (CA); On-site; USD 82,000 - 90,000; Full time

Job summary

University of California, Irvine invites applications for the Scholarship Development & Outreach Manager, reporting to the Associate Director of Scholarships. Based in Irvine, this role leads scholarship product planning, marketing, and compliant administration of aid programs, working with campus units, faculty, and donors.

Responsibilities include reviewing applications, selecting recipients, expanding existing scholarships, and driving outreach efforts to improve student access.

Qualifications

• Advanced knowledge of policies, regulations, and practices for awarding financial aid.
• Experience with federal, state, university, UC packaging policies and practices.
• Strong understanding of University policies and procedures.
• Strong advising and counseling skills.
• Ability to interpret complex policies and ensure compliance.
• Experience with large data sets and complex databases.
• Excellent organization and ability to manage deadlines and multiple projects.
• Advanced written and verbal communication with diverse groups.
• Strong customer service orientation.
• Advanced problem solving and critical thinking.
• Bachelor's degree and 7-9 years of related experience.

Responsibilities

• Plan, develop, and market scholarship programs.
• Review applications and select scholarship candidates.
• Enhance existing scholarships and develop new ones.
• Coordinate with faculty and donors on scholarship initiatives.
• Ensure compliance with all regulations and policies.

Skills

Financial aid knowledge

Policy interpretation

Data analysis

Regulatory compliance

Communication skills

Project management

Customer service

Team collaboration

Attention to detail

Education

Bachelor's degree or equivalent

7-9 years related professional experience

Master's degree (preferred)

Tools

Student Financial Planning systems

Student Billing Systems

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu.

The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan. The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions. The Office of Financial Aid & Scholarships is a key contributor to student success and student access in higher education, administering all types of financial assistance for eligible students demonstrating financial need, academic merit, and/or other merit factor(s). This includes, but is not limited to scholarships, grants, loans, and/or work-study awards.

Your Role on the Team

Under the general supervision of the Associate Director of Scholarships, the Scholarship Development & Outreach Manager is responsible for scholarship product planning and marketing. Applies advanced, specialized expertise for financial aid programs & awards and regularly resolves individual, complex financial aid situations. The incumbent is responsible for performing a variety of duties associated with scholarship application review, scholarship candidate selection, enhancement of existing scholarships, development of new scholarships, and all related marketing activities, and outreach. The incumbent requires an excellent knowledge of and ability to administer practices with regard to scholarship processes, in compliance with all applicable regulations. The incumbent works closely with team members from the scholarship unit as well as works closely with faculty and donors to solicit and manage scholarship programs. The incumbent will be dedicated to providing high quality service to all constituencies of the university. The incumbent will exhibit the highest professional standards and ethical principles and will be committed to the tenets of UCI’s mission as well as its goals and objectives related to scholarships.

What It Takes to be Successful

Required

• Advanced knowledge of policies, regulations, and practices for awarding financial aid; specialized knowledge of particular programs.
• Working knowledge of federal, state, university, UC Office of the President, and other internal and external agencies packaging policies and practices.
• Advanced knowledge of University policies, processes, and procedures.
• Advanced knowledge of advising and counseling techniques.
• Ability to interpret complex policies and develop procedures to ensure compliance.
• Ability to calculate and reconcile financial aid with attention to detail and accuracy. Experience using complex databases and analyzing large volumes of data.
• Organizational skills and ability to prioritize work and manage competing deadlines. Ability to quickly act to changing deadlines and manage multiple complex projects concurrently.
• Advanced written and verbal communication skills to interact with diverse groups of people. Active listening, persuasion, and negotiation skills. Possesses advanced customer service orientation skills.
• Advanced ability to assess processes and implement improvements. Excellent interpersonal skills. Strong social perceptiveness abilities.
• Advanced proficiency with standard office software as well as internet and email applications. Thorough knowledge of common University specific computer application programs.
• Maintain security and confidentiality of information and records.
• Advanced problem identification, critical thinking, and problem solving skills; judgment and decision-making ability.
• Bachelor's degree in related area and / or equivalent experience / training
• 7-9 years of directly related professional experience

Preferred

• Experience using Student Financial Planning and/or Student Billing Systems.
• Knowledge and experience with processes and implementation methodologies of product planning and marketing as well as project management.
• Familiarity with online content marketing and social media development.
• Master's degree in related area and / or equivalent experience / training

Special Conditions

• Occasional seasonal nights and weekends required
• Must complete and pass a US Department of Justice background check
• Occasional on-campus presence to meet with students & families and represent the scholarship unit at campus events

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $81,600- $90,000 (Annual).

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.