Finance & Administration Manager NY Campus

IESE Business School; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

IESE Business School in New York seeks a Finance & Administration Manager to oversee invoicing, payroll, budgeting, reporting, and audit preparation for the NYC campus.

You will be the first contact for finance and HR administration, manage vendor payments, payroll submissions, benefits, and onboarding/offboarding.

The role requires professionalism, service orientation, strong analytical skills, and a commitment to continual improvement.

Qualifications

• Bachelor’s degree and accounting experience.
• Experience in accounting and financial management; HR admin experience preferred.
• Proficiency in accounting systems and Excel.
• Strong analytical skills and attention to detail.
• Ability to work independently and manage priorities.
• Service-oriented with strong interpersonal and communication skills.
• Reading Spanish is a plus.

Responsibilities

• Issue invoices, set up customers in AP systems, and track collections.
• Process vendor payments and manage payment workflows; IRS Form 1099s where applicable.
• Review and process employee expenses.
• Reconcile bank accounts and monitor cash flow.
• Prepare monthly financial reports (P&L, AR/AP, cash) and assist year-end audit.
• Prepare draft budgets and monitor variances.
• Coordinate payroll submissions, PTO, benefits, and HR processes.

Skills

Accounting

Financial management

HR administration

Excel

Analytical skills

Independent work

Communication

Spanish (reading)

Education

Bachelor's degree

Tools

Accounting systems

Excel

Job description

Overview

The Finance & Administration Manager oversees financial and administrative operations at the New York campus, including invoicing, bill payment, accounting, cash monitoring, payroll management, budgeting, reporting, and audit preparation. The person also processes employee benefits and is the first level contact for finance and HR administrative matters. The role requires professionalism, a spirit of service, and a commitment to continuous improvement.

Responsibilities

1.Accounting and Financial Management

• Issue invoices, set up customers in their AP systems, and track collections.

• Process vendor payments, maintain records, review for compliance with contracts, and manage payment workflows; prepare IRS Form 1099s.

• Review and process employee expenses ensuring compliance with policy.

• Import and classify credit card transactions.

• Invoice or receive intercompany expenses between IESE USA and IESE Barcelona.

• Reconcile bank accounts and monitor cash flow.

• Perform monthly soft close and prepare financial reports (P&L, AR/AP, cash, year-end projections).

• Maintain audit-ready records and support the annual audit.

2.Budgeting and Management Control

• Prepare draft budgets for the annual planning cycle.

• Monitor results versus budget, analyze variances and report to management.

• Identify efficiency opportunities using financial data.

• Provide financial data to program and operations managers.

3.HR Administration

• Serve as primary contact for payroll, PTO, benefits, and HR processes.

• Prepare payroll submissions.

• Draft employment documents for approval.

• Maintain personnel records.

• Coordinate onboarding and offboarding.

• Ensure consistent application of HR policies.

• Support a professional, service-oriented work environment aligned with IESE values.

Job Requirements

• Primarily onsite.Occasional work offsite is possible.

• Bachelor’s degree.

• Experience in accounting and financial management.

• HR administration experience preferred; ability to learn it on the job required.

• Proficiency in accounting systems and Excel; able to learn new tools.

• Strong analytical skills, attention to detail, and reliability.

• Ability to work independently and manage priorities.

• Service-orientation, with strong interpersonal and communication skills.

• Ability to read Spanish is a plus.