Junior Administrative Assistant

Equifax; Chicago (IL); On-site; USD 21,000 - 28,000; Part time

Job summary

Equifax seeks a part-time office administrator to support our Chicago office. The role handles meetings, events, phones, visitor greeting, mail delivery, supplies, and expense vouchers, with back-up admin support as needed.

Responsibilities include coordinating with Glenstar Building Management, maintaining visitor logs, and assisting in new employee setup. This position requires strong communication and reliability in a flexible 15–20 hour weekly schedule.

Qualifications

• High School diploma required.
• Excellent communication skills essential.
• Willingness to work 15–20 hours in Chicago office Tue/Wed/Thu.

Responsibilities

• Manage internal/external meetings and events.
• Answer phones, greet visitors, deliver mail.
• Order office supplies and process expense vouchers.
• Assist in new employee office setup and back-up admin support.
• Clean and maintain kitchen and appliances.
• Coordinate services with Glenstar Building Management.
• Maintain visitor log and handle visitors properly.
• Serve as Chicago liaison for security and participate in safety teams.
• Manage communications via AlertMedia for Commercial.
• Support special projects as needed.

Skills

Excellent communication

Education

High School diploma

Tools

Glenstar Service Portal

Saviynt

AlertMedia

Job description

The Equifax Commercial team is seeking a part-time resource to fulfil office admin duties 15-20 hours/week. The person in this role will be responsible for managing internal/external meetings and special events. Answer phones, greet visitors, deliver mail, order office supplies, process expense vouchers, assist in new employee office setup, provide back-up admin support.

What you'll do

• Help manage internal/external meetings and special events
• Answer phones, greet visitors, deliver mail
• Order office supplies, process expense vouchers
• Assist in new employee office setup, provide back-up admin support
• Cleaning and maintaining kitchen and appliances
• Coordinate services from Glenstar (Building Management at President's Plaza) using the service portal
• Maintain visitor log. Ensure visitors are properly handled
• Chicago liaison for EFX Physical Security
• Participate in Suite Safety Team
• AlertMedia - Manage communications for Commercial on this platform

What Experience You Need

• High School diploma
• Excellent communication skills
• Working 15-20 hours in office and consistent with Equifax's 3/2+2 flexible work framework, a willingness to work Tuesday, Wednesday, Thursday in Equifax's Chicago-based office

What could set you apart

• Previous Administrative Assistant experience
• Glenstar Service Portal
• Experience processing request for entitlements/access though Saviynt
• Managing communications via AlertMedia