Jobsite Administrative Assistant

EMCOR Group; Virginia (MN); On-site; USD 34,000 - 41,000; Full time

Job summary

Dynalectric Company seeks a Job Site Administrative Assistant to support Project Managers, Assistant Project Managers, Superintendents and Foreman on-site. The ideal candidate will manage workloads, multi-task effectively and work well with other Administrative staff under pressure.

Responsibilities include answering phones, ordering supplies, maintaining filing systems, processing payroll documents for the job site, and preparing reports and meeting minutes.

Qualifications

• Three to five years working in administrative support position.
• Proficient with Microsoft Excel, Word, PowerPoint, and Adobe.
• Clear and effective written and verbal communication.

Responsibilities

• Provide administrative support to the job site.
• Answering Telephones.
• Order Office Supplies.
• Maintain filing and records (electronic and hard copy).
• Prepare reports and minutes for meetings.

Skills

Excel

Word

PowerPoint

Adobe

Communication

Organization

Interpersonal skills

Tools

Blue Beam

Job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing of all required payroll documents for the job site
• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required.

Compensation Range:

$25 to $30 per hour

Qualifications

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization, communication and interpersonal skills
• Scheduling and time management skills

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=128803&hashed=-1169531467) .

Job Locations

US-VA-Dulles

ID

2026-51318

Company

Dynalectric Company

Category

Administrative Services

Position Type

Full-Time

Location Type

Onsite

Posted Date

1 month ago (7/20/2026 9:53 AM)