Jobsite Admin & Payroll Support Specialist

Brasfield & Gorrie; Nashville (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Brasfield & Gorrie’s project team at BLANK is seeking a Jobsite Assistant to join the project team. The role supports payroll, postings, onboarding, and daily site administration to keep operations running smoothly.

You will handle payroll reporting, iCIMS postings, E-Verify and drug testing, field communications, site safety documentation, Procore daily reports, and travel as needed. Strong Word/Excel and communication skills are essential.

Qualifications

• Proficient word processing skills.
• Word and Excel experience.
• Excellent verbal and written communication skills.
• Positive attitude.
• Basic knowledge of payroll procedures and accounting a plus.
• Self-motivated.
• Excellent personal skills.
• Excellent phone skills.

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System. Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS
• Process new applicants hiring paperwork including e-verify & drug testing
• Transfer employees to and from the job and assist in updating SuccessFactors program
• Inform field employees of any personnel-related changes i.e. benefits, etc.
• Perform electronic daily report & daily crew work plan tracking in Procore
• Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit
• Preform random drug testing when necessary
• Maintain a clean working environment i.e. make coffee, take out trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Skills

Word processing

Word & Excel

Verbal & written communication

Positive attitude

Payroll knowledge

Self-motivated

Personal skills

Phone skills

Job description

Brasfield & Gorrie’s project team at BLANK is seeking a Jobsite Assistant to join the project team. The role supports payroll, postings, onboarding, and daily site administration to keep operations running smoothly.

You will handle payroll reporting, iCIMS postings, E-Verify and drug testing, field communications, site safety documentation, Procore daily reports, and travel as needed. Strong Word/Excel and communication skills are essential.