Job File Coordinator

SERVPRO Team Friermuth; San Marcos (TX); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k)

401(k) matching

Competitive salary

Paid time off

Training & development

Job summary

SERVPRO Team Friermuth is seeking a detail-oriented Job File Coordinator to support client communications, monitor job progress, and audit file accuracy. You will create preliminary estimates and maintain documentation, collaborating with the internal team, customers, and insurers to ensure timely, accurate work.

The role emphasizes urgency and integrity, with a focus on quality control, data entry, and cross-functional coordination in a fast-paced environment.

Qualifications

• 2+ year(s) of administrative or office-related experience and business experience.
• Experience in the commercial cleaning and restoration or insurance/service industry is strongly desired.
• Experience with writing estimates, job file processes, and quality assurance, a plus.
• Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times.
• Ability to remain calm and professional during tense or stressful situations.
• Excellent organizational skills and strong attention to detail.
• Very self-motivated and goal-oriented.
• Capability to work in a fast-paced, team-oriented office environment.
• Proficiency in Microsoft Office (i.e. Outlook, Word, Excel).
• Ability to learn new software, including Xactimate and proprietary software.
• Minimum of HSD/GED, Associates/bachelor’s degree preferred.
• Ability to successfully complete a Servpro required background check and drug screen subject to applicable law.

Responsibilities

• Monitor Job file status and job file audit status
• Maintain job file WIPs
• Monitor and ensure client requirements are followed
• Review and validate initial field documentation
• Create preliminary estimate
• Maintain internal and external communications
• Complete and review job file documentation for final upload and the audit process
• Perform job close-out

Skills

Administrative experience

Communication skills

Organizational skills

Attention to detail

Calm under pressure

Team oriented

Self-motivated

Fast-paced environment

Customer service orientation

Education

HSD/GED

Associates/Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Xactimate

Proprietary software

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
  

Customer-Focused, Team Driven, and Company Centric
Job File Coordinator– SERVPRO® Team Friermuth
About Us
We restore lives and property with urgency, care, and excellence—every time. Our mission is to serve people, bringing calm, clarity, and confidence when it matters most. Our vision is to be the most trusted name in restoration, powered by a team that leads with heart and hustle.

Core Values & Guiding Principles

• Heart & Hustle – Give your Best
• Accountability – Own the Outcome
• Alignment – One team. One mission. Zero excuses. TEAMWORK WINS
• Positivity – Here to Help
• Integrity – Do What is Right
  

Role Overview
As a Job File Coordinator, you’ll perform tasks related to customer calls, job monitoring, tracking, coordination, and job file audits. You’ll create preliminary estimates and job file backup. You’ll work closely with our internal team, customers, and insurance partners, always acting with urgency and integrity.
Responsibilities

• Monitor Job file status and job file audit status
• Maintain job file WIPs
• Monitor and ensure client requirements are followed
• Review and validate initial field documentation
• Create preliminary estimate
• Maintain internal and external communications
• Complete and review job file documentation for final upload and the audit process
• Perform job close-out
  

Qualifications

• 2+ year(s) of administrative or office-related experience and business experience
• Experience in the commercial cleaning and restoration or insurance/service industry is strongly desired
• Experience with writing estimates, job file processes, and quality assurance, a plus
• Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
• Ability to remain calm and professional during tense or stressful situations
• Excellent organizational skills and strong attention to detail
• Very self-motivated and goal-oriented
• Capability to work in a fast-paced, team-oriented office environment
• Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
• Ability to learn new software, including Xactimate and proprietary software
• Minimum of HSD/GED, Associates/bachelor’s degree preferred
• Ability to successfully complete a Servpro required background check and drug screen subject to applicable law.
  

Benefits

• Competitive pay, career path planning, and training.
• Dental, health, and vision insurance available day 1.
• 401(k) with employer match, paid holidays, PTO, and sick leave.
• Employee referral and recognition programs.
  

Work Environment
Monday–Friday, 8:00am–5pm.
SERVPRO Team Friermuth supports and hires military veterans and spouses.
Flexible work from home options available.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.