Job File Coordinator

SERVPRO of Belle Meade; Nashville (TN); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Medical Insurance 60% premium coverage

Dental Insurance

Vision Insurance

401(k) with company match

Life Insurance

Accident Insurance

Long-Term Disability

Short-Term Disability

Critical Illness & Hospital Indemnity

Health Savings Account

Employee Assistance Program

Paid Time Off

8 Paid Holidays

Annual Performance Reviews

Professional Development

Supportive team culture

Job summary

SERVPRO of Belle Meade is seeking a diligent Job File Coordinator in Nashville. You will oversee records from initial loss through final closeout, acting as the linchpin between field crews, the office, customers, and insurers to keep every job on track.

Ideal candidates bring strong organization and communication skills, office experience, and a customer‑focused attitude. This full‑time role offers a weekday daytime schedule with competitive benefits and growth opportunities.

Qualifications

• 1–3 years of experience in this or a similar role preferred.
• Previous experience in office administration, customer service, insurance, or project coordination is a plus.
• Outstanding organizational skills and an eye for detail.
• Strong written and verbal communication; comfortable on the phone with customers and adjusters.

Responsibilities

• Manage job files from first notice of loss through final closeout – nothing slips through the cracks on your watch.
• Monitor job status, work‑in‑progress, and audit compliance across an active caseload.
• Build preliminary estimates and prepare accurate job file documentation.
• Serve as the go‑to liaison between customers, insurance adjusters, and our field technicians.
• Keep communication moving – calls returned, emails answered, questions resolved before they become problems.
• Prepare job file reports and support the audit process so every file is clean and closeout‑ready.
• Draft correspondence, maintain filing systems, and support day‑to‑day office operations.

Skills

Organization

Communication

Customer service

Multitasking

Tools

Microsoft Office

Job description

SERVPRO Team Dixon - Belle Meade / West Nashville Job File Coordinator

Every file tells a story of a home put back together. You make sure it has a happy ending.

When disaster strikes, our crews are the first ones through the door – but it's the Job File Coordinator who keeps the whole operation running behind the scenes. You're the connective tissue between the field, the office, the customer, and the insurance company, making sure every job moves smoothly from first call to final invoice.

If you're the kind of person who color‑codes your to‑do list, never lets an email sit unanswered, and gets genuine satisfaction from a perfectly organized file – we want to talk to you.

Why Join SERVPRO Team Dixon?

Compensation & Schedule

• $22–$25/hour based on experience
• Bi‑weekly payroll
• Monday–Friday daytime schedule – no on‑call rotation

Benefits Package

• Medical Insurance: company pays 60% of the premium (after 60 days)
• Dental & Vision Insurance
• 401(k): company matches up to 4% of employee contribution (after 90 days)
• Life Insurance: $25K policy (company‑paid)
• Accident Insurance (company‑paid)
• Long‑Term Disability (company‑paid)
• Short‑Term Disability
• Critical Illness & Hospital Indemnity Insurance
• Health Savings Account
• Employee Assistance Program (company‑paid)
• Paid Time Off (PTO): eligible after 90 days
• 8 Paid Holidays (after 90 days)
• Annual Performance Reviews
• Professional Development: training and opportunities to earn industry certifications
• A supportive office culture where your organization skills are genuinely valued

What You'll Own

This isn't just data entry – you're the one holding every job accountable to the finish line.

• Manage job files from first notice of loss through final closeout – nothing slips through the cracks on your watch
• Monitor job status, work‑in‑progress, and audit compliance across an active caseload
• Build preliminary estimates and prepare accurate job file documentation
• Serve as the go‑to liaison between customers, insurance adjusters, and our field technicians
• Keep communication moving – calls returned, emails answered, questions resolved before they become problems
• Prepare job file reports and support the audit process so every file is clean and closeout‑ready
• Draft correspondence, maintain filing systems, and support day‑to‑day office operations

What You Bring

• 1–3 years of experience in this or a similar role preferred
• Previous experience in office administration, customer service, insurance, or project coordination is a plus
• Outstanding organizational skills and an eye for detail – you catch what others miss
• Strong written and verbal communication; comfortable on the phone with customers and adjusters
• Ability to juggle multiple job files at once without losing track of a single one
• A calm, professional presence when situations get stressful – because for our customers, this is often the worst day of their year
• Proficiency in Microsoft Office; comfort learning new software systems
• A team‑first attitude and willingness to jump in wherever the office needs support

Our Core Values Define Our Team

• Built on Trust – We do what's right, even when no one's watching
• A Place to Call Home – You're not just a number here‑you're family
• Master Where You Are – Own your role and grow in it
• Onward and Upward – We embrace challenges and keep pushing forward
• Practice Stewardship – Take care of the people, equipment, and opportunities around you

Ready to Be the Reason Every Job Runs Smoothly?

If you're organized, driven, and energized by keeping chaos in order – SERVPRO of Belle Meade/West Nashville is ready for you.

Apply today and join a team that's making it "Like it never even happened®."