Administrative AssistantJob File Coordinator

SERVPRO of Alexandria/Marlton/Morningside; Alexandria (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Job summary

A local restoration service in Alexandria, VA is looking for a dedicated Job File Coordinator. The ideal candidate will manage project coordination tasks and ensure excellent customer service. Responsibilities include data entry, job scheduling, and maintaining communication with clients and teams. Candidates should be organized, calm under pressure, and proficient in Microsoft Office. This role offers a supportive office environment with opportunities for growth and competitive pay.

Qualifications

• 1+ year(s) of administrative, office-related, or business experience.
• Ability to remain calm and professional during stressful situations.
• Very self-motivated and goal-oriented.

Responsibilities

• Provide excellent customer service.
• Perform detailed and accurate data entry.
• Coordinate crew and job scheduling.

Skills

Customer service

Organizational skills

Communication skills

Data entry

Tools

Microsoft Office

Xactimate

Job description

Benefits

• Dental insurance
• Health insurance
• Paid time off

SERVPRO Team Warnecki   113 Clermont Ave, Alexandria, VA 22304   Full-Time | Monday–Friday | 8:00 AM–5:00 PM (In-Office Position)

Do you love helping people through difficult situations? Then don’t miss your chance to join SERVPRO Team Warnecki as our new Job File Coordinator. In this position, you will make a difference each and every day. We have a sincere drive toward helping our customers recover from fire and water damage — making it “Like it never even happened”!

We are seeking someone who is comfortable working hard in challenging situations, enjoys helping people, has excellent communication skills, and is a true self-starter — a “figure‑it‑out‑er.” We need someone dedicated, focused, optimistic, highly organized, and a serious multi‑tasker. If you are dependable, proactive, and excited about routinely exceeding expectations, you may be our perfect fit.

As a valued SERVPRO Team Warnecki employee, you will receive competitive pay and the opportunity to learn and grow within a fast‑paced, supportive office environment.

Job Description

Perform all project coordinating tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform general office duties such as drafting correspondence, filing, and creating reports. We will train you.

Responsibilities

• Provide excellent customer service
• Receive general phone calls and actively communicate with adjusters and project managers
• Receive and dispatch lead calls and job referrals
• Perform detailed and accurate data entry, including analyzing dispatch reports
• Coordinate crew and job scheduling
• Perform general administrative duties
• Assist other departments as needed
• Monitor job file status and job file audit status
• Maintain job file WIPs
• Monitor and ensure client requirements are followed
• Review and validate initial field documentation
• Create preliminary estimates
• Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
• Maintain internal and external communications
• Complete and review job file documentation for final upload and audit process
• Perform job close‑out

Qualifications

• 1+ year(s) of administrative, office‑related, or business experience
• Working knowledge of current business software technologies required
• Experience in commercial cleaning, restoration, or insurance industry desired
• Customer service, quality assurance, and scheduling experience a plus
• Ability to remain calm and professional during stressful situations
• Excellent organizational skills and strong attention to detail
• Very self‑motivated and goal‑oriented
• Ability to work in a fast‑paced, team‑oriented office environment
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Ability to learn new software, including Xactimate and proprietary systems
• Access to a reliable personal cell phone for business‑related communication and multi‑factor authentication (authenticator apps) during work hours
• Ability to successfully complete a background check subject to applicable law

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. ServPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.