Job Description: Accounting Specialist

W3Global; Lindon (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-site work environment

Structured onboarding

Professional development opportunities

Job summary

W3Global in Lindon, UT is seeking an Accounting Specialist to support day-to-day accounting operations and assist with the financial management of a commercial real estate portfolio under senior leadership.

You will enter daily expenses, vendor bills, and tenant payments in QuickBooks Online, reconcile statements, and help prepare basic financial reports such as P&L and balance sheets. This is an on-site position with structured onboarding and growth opportunities.

Qualifications

• Associate degree or higher in Accounting/Finance or equivalent experience.
• At least two years of relevant education and experience.
• Experience with QuickBooks Online.
• Strong Excel skills for financial reporting and data analysis.

Responsibilities

• Record daily expenses, vendor bills, client invoices, and tenant rent receipts in QuickBooks Online.
• Categorize income, expenses, and fees using COA.
• Reconcile monthly bank and credit card statements.
• Process accounts payable: vendor bills, deadlines, discrepancies.
• Process accounts receivable: tenant invoices, payments, aging.

Skills

Data entry

Advanced Excel

Attention to detail

Organizational skills

Adaptability

Education

Associate degree in Accounting/Finance

Tools

QuickBooks Online

Job description

Accounting Specialist

Working in a small business environment, the Accounting Specialist will support day-to-day accounting operations and assist with the financial management of a commercial real estate portfolio under the guidance of senior leadership.

Key Responsibilities

• Data Entry: Record daily expenses, vendor bills, client invoices, and tenant rent receipts in QuickBooks Online.
• Transaction Categorization: Accurately categorize income, development expenses, and property management fees using the established Chart of Accounts (COA).
• Bank Reconciliation: Reconcile monthly bank and credit card statements with internal ledger transactions and identify discrepancies.
• Accounts Payable (AP): Upload and organize vendor bills, including construction, maintenance, and utility invoices. Track payment deadlines and flag discrepancies.
• Accounts Receivable (AR): Generate tenant invoices, record rent payments, and monitor overdue commercial accounts.
• Document Management: Maintain organized physical and digital filing systems for vendor agreements, invoices, and financial records, ensuring documents are easily accessible.
• Financial Reporting Support: Assist in preparing basic financial reports, including Profit & Loss (P&L) statements, balance sheets, and property-specific cash flow updates.
• Operational Support: Perform additional administrative, accounting, and special project duties as assigned by management to support evolving business needs.

Required Qualifications

• Education and Experience: Associate degree or higher in Accounting, Finance, or a related field, or an equivalent combination of education and experience, including at least two years of relevant education and experience.
• Software Proficiency: Experience with QuickBooks Online.
• Technical Skills: Strong proficiency in Microsoft Office applications, particularly advanced Excel skills for financial reporting and data analysis.
• Accounting Knowledge: Basic understanding of bookkeeping principles, including debits, credits, assets, liabilities, and depreciation.
• Attention to Detail: Strong organizational skills and exceptional accuracy when handling financial data and numerical entries.
• Adaptability: Ability to work in a small business environment, manage multiple priorities, and take on additional responsibilities as business needs evolve.

Benefits and Work Environment

• Comprehensive onboarding and direct training from company leadership.
• Structured, stable, on-site work environment with standard professional working hours.
• Professional development assistance and opportunities for long-term career growth.