AR Specialist

Top Stack; Malvern (Chester County); On-site; USD 60,000 - 75,000; Full time

Job summary

Top Stack is seeking an experienced Accounts Receivable & Property Accounting Specialist to support accounts receivable, tenant billing, cash management and property accounting activities. This role offers a collaborative environment with opportunities to improve processes and reporting across multiple properties.

The ideal candidate has 3+ years in AR or accounting, strong reconciliations skills, and familiarity with AppFolio or similar systems.

Qualifications

• 3+ years of accounts receivable, bookkeeping or accounting experience.
• Strong understanding of accounting principles, reconciliations and financial recordkeeping.
• Experience handling high-volume transactions or multiple accounts.
• Property management or real estate accounting experience preferred.
• Experience with tenant billing, lease administration or utility reconciliations is a plus.
• Familiarity with property management or accounting software; AppFolio or similar systems preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Associate degree in Accounting, Finance, Business or a related field preferred.
• Strong organizational, analytical and problem-solving skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Responsibilities

• Manage accounts receivable activities, including invoicing, collections, payment processing and reconciliations.
• Monitor outstanding balances and follow up on overdue payments.
• Prepare monthly billing statements and maintain accurate tenant accounts.
• Respond to billing inquiries and assist with payment-related questions.
• Process rent adjustments, lease charges, utility billings and other property-related transactions.
• Maintain accurate cash records, banking transactions and account reconciliations.
• Track security deposits, escrow accounts and related financial activity.
• Support accounting activities across multiple properties and business entities.
• Review financial records, identify discrepancies and resolve accounting issues.
• Partner with internal teams to improve processes, reporting and overall efficiency.
• Maintain accurate documentation and protect confidential financial information.

Skills

Accounts Receivable

Property Accounting

Tenant Billing

Cash Management

Reconciliations

Excel

Multitasking

Education

Associate degree in Accounting, Finance, or related field

Tools

AppFolio

Job description

Our client, an established organization, is seeking an experienced Accounts Receivable & Property Accounting Specialist to support accounts receivable, tenant billing, cash management and property accounting activities.

This is an excellent opportunity for a detail-oriented accounting professional who enjoys managing financial transactions, resolving billing issues and improving accounting processes while working with a collaborative team.

What You'll Do

• Manage accounts receivable activities, including invoicing, collections, payment processing and reconciliations
• Monitor outstanding balances and follow up on overdue payments
• Prepare monthly billing statements and maintain accurate tenant accounts
• Respond to billing inquiries and assist with payment-related questions
• Process rent adjustments, lease charges, utility billings and other property-related transactions
• Maintain accurate cash records, banking transactions and account reconciliations
• Track security deposits, escrow accounts and related financial activity
• Support accounting activities across multiple properties and business entities
• Review financial records, identify discrepancies and resolve accounting issues
• Partner with internal teams to improve processes, reporting and overall efficiency
• Maintain accurate documentation and protect confidential financial information

What We're Looking For

• 3+ years of accounts receivable, bookkeeping or accounting experience
• Strong understanding of accounting principles, reconciliations and financial recordkeeping
• Experience handling high-volume transactions or multiple accounts
• Property management or real estate accounting experience preferred
• Experience with tenant billing, lease administration or utility reconciliations is a plus
• Familiarity with property management or accounting software; AppFolio or similar systems preferred
• Proficiency in Microsoft Office, particularly Excel
• Associate degree in Accounting, Finance, Business or a related field preferred
• Strong organizational, analytical and problem-solving skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities while maintaining accuracy and attention to detail

Why Consider This Opportunity?

Broad accounting exposure: Gain experience across accounts receivable, property accounting, tenant billing and cash management.

Hands-on responsibilities: Take ownership of important accounting activities and contribute to daily financial operations.

Collaborative environment: Work closely with accounting and operations professionals while building valuable relationships.

Process improvement: Help identify opportunities to streamline workflows, improve accuracy and increase efficiency.

Professional growth: Continue developing your accounting skills while gaining exposure to different areas of financial operations.

If you're an experienced accounting professional looking for an opportunity that combines accounts receivable, property accounting, financial accuracy and process improvement, we'd love to hear from you.