Jewelry Boutique Administrative Assistant

Jacob & Co; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Jacob & Co, a global leader in luxury jewelry, is hiring a full-time Jewelry Boutique Administrative Assistant in Manhattan, NY. The role requires strong administrative skills, attention to detail, and excellent communication to support daily operations at the boutique. Responsibilities include managing schedules, clerical tasks, and maintaining professional client interactions. Candidates should have experience in luxury retail and proficiency in Microsoft Office. Flexible availability for Saturdays and holiday hours is required.

Qualifications

• Manage schedules, document organization, handle office tasks, invoicing, and provide superior client service.
• Engage professionally with clients and team members, demonstrating exceptional communication skills.
• Execute executive administrative responsibilities effectively.

Responsibilities

• Support the boutique's daily operations through various clerical tasks.
• Maintain phone communications and provide executive-level assistance.
• Ensure seamless operation of the boutique with a high degree of organization.

Skills

Strong Administrative Assistance and Clerical Skills

Exceptional Phone Etiquette and Communication skills

Attention to detail and organizational skills

Ability to multitask in a fast-paced setting

Proficiency in Microsoft Office Suite

Experience in luxury retail

Education

Bachelor’s degree or equivalent work experience

Job description

Jacob & Co. has been a global leader in fine watchmaking and luxury jewelry for over 25 years. Renowned for combining classic craftsmanship with innovative designs, Jacob & Co. creates pieces that captivate discerning clients, from entertainment industry icons to connoisseurs of elegance. Known for its exceptional service and unmatched artistry, the brand is synonymous with superior quality and visionary style. With a significant international presence, Jacob & Co. continues to set the standard in the world of haute horology and luxury jewelry.

Role Description

This is a full-time, on-site role for a Jewelry Boutique Administrative Assistant at Jacob & Co., located in Manhattan, NY. The Administrative Assistant will support the boutique's daily operations through tasks such as managing schedules, handling clerical tasks, maintaining phone communications, and providing executive-level assistance. This role requires a high degree of organization, professionalism, and excellent communication skills to ensure the seamless operation of the boutique.

You must be available for Saturdays.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including managing schedules, document organization, handling office tasks, invoicing and superior client service.
• Exceptional Phone Etiquette and Communication skills to engage professionally with clients and team members
• Experience with Executive Administrative Assistance responsibilities
• Attention to detail, organizational skills, and the ability to multitask in a fast-paced setting
• Proficiency in Microsoft Office Suite or equivalent software
• Previous experience in luxury retail or related industries is required
• Bachelor’s degree or equivalent work experience preferred
• Must be available for Saturday and extended hour during the Holiday season.