Japanese Bilingual Business Operations Coordinator

TOP Group - Japanese Recruiting Agency; Houston (TX); On-site; USD 68,000 - 79,000; Full time

Job summary

TOP Group - Japanese Recruiting Agency partners with a Japanese energy company to recruit a Japanese Bilingual Business Operations Coordinator in Houston, TX. The role focuses on coordinating daily operations, improving processes, managing documents, and supporting Microsoft 365 tools.

You will work with employees, managers, vendors, and external stakeholders, handle meetings and onboarding, and identify automation opportunities.

Qualifications

• 3–7 years of experience in business operations or related fields.
• Proficiency with Microsoft 365 apps (Teams, SharePoint, Outlook, Excel, PowerPoint).
• Experience with document management and process coordination.
• Bilingual in English and Japanese at business level.

Responsibilities

• Coordinate daily corporate and administrative operations
• Support and improve internal processes and workflows
• Manage corporate documents, records, and approvals
• Maintain SharePoint, Teams, and other document systems
• Support Microsoft 365 tools including Teams, SharePoint, Outlook, and Copilot
• Coordinate meetings, events, travel, and visitors
• Support onboarding, office administration, and vendor coordination
• Work with employees, managers, vendors, and external stakeholders
• Identify process improvements and support automation and special projects

Skills

Bilingual English/Japanese

Operations coordination

Project tracking

Communication skills

Tools

Microsoft 365

Teams

SharePoint

Outlook

Excel

PowerPoint

Copilot

Power Automate

AI tools

SAP Concur

Job description

We are partnering with a Japanese Energy company seeking to add a Japanese Bilingual Business Operations Coordinator to their team.

Title: Japanese Bilingual Business Operations Coordinator

Location: Houston, TX

Salary: 68K-79K+Bonus

FLSA: Non-Exempt

Type: Direct Hire

Key Responsibilities:

• Coordinate daily corporate and administrative operations
• Support and improve internal processes and workflows
• Manage corporate documents, records, and approval processes
• Maintain SharePoint, Teams, and other document systems
• Support Microsoft 365 tools, including Teams, SharePoint, Outlook, and Copilot
• Coordinate meetings, events, travel, and business visitors
• Support onboarding, office administration, and vendor coordination
• Work with employees, managers, vendors, and external stakeholders
• Identify process improvements and support automation and special projects

Qualifications:

• 3–7 years of experience in business operations, corporate administration, project coordination, HR/General Affairs, or a related field
• Proficiency in Microsoft 365, including Teams, SharePoint, Outlook, Excel, and PowerPoint
• Experience with document management and business process coordination
• Strong organizational, project tracking, and communication skills
• Business-level proficiency in both English and Japanese
• Experience with Copilot, Power Automate, AI tools, knowledge management systems, or SAP Concur is a plus