J.P. Morgan Wealth Management – Senior Administrative Assistant

JPMorgan Chase & Co.; Seattle (WA); On-site; USD 70,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. in Seattle, WA seeks a Senior Administrative Assistant to support Wealth Management and executives. The role requires professional courtesy, strong output, and interaction with executive-level clients across lines of business.

The position involves calendars, travel planning, meeting logistics, onboarding/offboarding support, and producing polished emails. Five days in the office; hybrid work is not offered.

Qualifications

• 3+ years of administrative experience.
• Strong organizational skills and attention to detail.
• Discretion and good judgment in confidential situations with senior management.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient in Microsoft Office and related tools.
• Ability to manage competing priorities and calendar scheduling.

Responsibilities

• Maintain complex and detailed calendars.
• Screen calls and triage priority while protecting information.
• Coordinate internal and external meetings and logistics.
• Arrange complex domestic and international travel.
• Organize events, catering, and transportation for meetings.
• Process invoices and T&E expenses following policy.

Skills

Administrative experience

Calendar management

Discretion & judgment

Interpersonal communication

MS Office proficiency

Telephone etiquette

Tools

Microsoft Office Suite

Job description

Become an integral part of Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Administrative Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least three years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.