Executive Administrative Assistant

JPMorgan Chase & Co.; Plantation (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

JPMorgan Chase & Co. in South Florida seeks an experienced Executive Assistant to support the Regional Director. The role involves managing complex calendars, coordinating internal and external meetings, and handling travel arrangements.

You will interact with executive-level internal clients across lines of business to ensure flawless output. The ideal candidate has five+ years of administrative experience, excellent organizational skills, strong communication, and proficiency in Microsoft

Qualifications

• At least five years of administrative experience.
• Advanced organizational skills and attention to detail.
• Discretion and good judgment in confidential situations with senior management interaction.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office and calendar management.

Responsibilities

• Screen incoming calls and prioritize with discretion.
• Coordinate logistics for internal and external meetings.
• Arrange complex domestic and international travel.
• Plan and execute internal and external events including catering and transportation.
• Process invoices and T&E expense claims per policies.
• Support staff onboarding/offboarding including equipment requests and system access.

Skills

Advanced organizational skills

Discretion & judgment

Interpersonal communication

Microsoft Office proficiency

Calendar management

Process improvement

Mentoring administrative staff

Education

College degree

Job description

Become an integral part of the JPMorgan Wealth Management South Florida team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant to the Regional Director in South Florida, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

Job responsibilities

• Screen incoming calls, prioritize appropriately, and use discretion with sensitive information




• Coordinate logistics for internal and external meetings




• Arrange complex domestic and international travel




• Plan and execute internal/external events, including catering and transportation




• Process invoices and T&E expense claims in compliance with policies and guidelines




• Support staff onboarding/offboarding, including equipment requests and system access coordination




• Draft high-quality emails and communications for all levels of the organization




• Maintain department documentation (e.g., org charts, executive bios)




• Proactively manage routine activities, anticipating needs and flagging issues/delays in advance




• Support client materials and operational excellence: edit spreadsheets/presentations, print/bind as needed, and develop/standardize/improve regional admin processes, templates, and best practices; coordinate regional deliverables and milestones; train/coach Market Director admin staff




• Maintain complex, detailed calendars

Required qualifications, capabilities, and skills

• At least five years of administrative experience


• Advanced organizational skills


• Discretion and good judgment in confidential situations, and proven experience interacting with seniormanagement


• Strong interpersonal, written, and oral communication skills


• Strong proficiency in Microsoft Office


• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management


• Experience with process improvement/standardization and training or mentoring other administrative professionals

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above


• College degree is a plus


• Project Management


• AI proficiency