IVF Lab Admin & Records Coordinator

First Fertility; Farmington (AR); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Two weeks of paid time off

401(k) retirement plan

Medical, dental, and vision insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Critical illness coverage

Short-term disability

Voluntary long-term disability

Voluntary life insurance

Complimentary life insurance policy

Job summary

Center for Advanced Reproductive Services is seeking a full-time Lab Assistant to provide administrative support to our ART laboratories in Farmington, CT. You’ll manage lab records, patient communications, shipments, and inventory to keep the labs running smoothly so embryologists and andrologists can focus on patient care.

The role is ideal for an organized, detail-driven professional who serves as the go-to contact behind a busy lab.

Qualifications

• Bachelor’s degree preferred, but not required.
• Sharp attention to detail and strong organizational skills.
• Strong communication and interpersonal skills for a fast-paced lab.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Be the administrative hub of IVF and andrology labs, collaborating with staff, physicians, and patients.
• Set up and coordinate lab charts, ensuring proper consents and requisitions.
• Enter lab data into EMR and databases; report IVF cycle data and birth outcomes to SART.
• Release records to patients and physicians; send cycle summaries and patient correspondence.
• Manage embryo and sperm disposal, ensuring consent and complete documentation.
• Coordinate embryo and donor sperm shipments with patients, labs, couriers, storage companies.
• Contact patients on abandonment list and coordinate abandonment designation.
• Perform weekly inventory checks; maintain inventory DB; order lab supplies; manage vendors.
• Keep supply area organized; assist escorting patients to collection rooms.

Skills

Detail-oriented

Organizational skills

Communication

Patient service

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Center for Advanced Reproductive Services is seeking a full-time Lab Assistant to provide administrative support to our ART laboratories in Farmington, CT. You’ll manage lab records, patient communications, shipments, and inventory to keep the labs running smoothly so embryologists and andrologists can focus on patient care.

The role is ideal for an organized, detail-driven professional who serves as the go-to contact behind a busy lab.