Lab Assistant

First Fertility; Farmington (AR); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Two weeks of paid time off

401(k) retirement plan

Medical, dental, and vision insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Critical illness coverage

Short-term disability

Voluntary long-term disability

Voluntary life insurance

Complimentary life insurance policy

Job summary

Center for Advanced Reproductive Services is seeking a full-time Lab Assistant to provide administrative support to our ART laboratories in Farmington, CT. You’ll manage lab records, patient communications, shipments, and inventory to keep the labs running smoothly so embryologists and andrologists can focus on patient care.

The role is ideal for an organized, detail-driven professional who serves as the go-to contact behind a busy lab.

Qualifications

• Bachelor’s degree preferred, but not required.
• Sharp attention to detail and strong organizational skills.
• Strong communication and interpersonal skills for a fast-paced lab.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Be the administrative hub of IVF and andrology labs, collaborating with staff, physicians, and patients.
• Set up and coordinate lab charts, ensuring proper consents and requisitions.
• Enter lab data into EMR and databases; report IVF cycle data and birth outcomes to SART.
• Release records to patients and physicians; send cycle summaries and patient correspondence.
• Manage embryo and sperm disposal, ensuring consent and complete documentation.
• Coordinate embryo and donor sperm shipments with patients, labs, couriers, storage companies.
• Contact patients on abandonment list and coordinate abandonment designation.
• Perform weekly inventory checks; maintain inventory DB; order lab supplies; manage vendors.
• Keep supply area organized; assist escorting patients to collection rooms.

Skills

Detail-oriented

Organizational skills

Communication

Patient service

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Job Details

Job Location: CARS Farmington - Farmington, CT 06032

Salary Range: $22.00 - $26.00 Hourly

About Center for Advanced Reproductive Services: The Center for Advanced Reproductive Services (CARS) brings nearly four decades of experience caring for fertility patients. Led by reproductive endocrinology experts, our results and reputation are among the best because we pair the most appropriate medical care with an environment that is sensitive to every patient’s needs.

The Role

We are seeking a full-time Lab Assistant to provide administrative support to our ART laboratories in Farmington, CT. You’ll keep lab records, patient communications, shipments, and supply inventory running smoothly so our embryologists and andrologists can focus on patient care. This is a great fit for a highly organized, detail-driven professional who enjoys being the go-to person behind a busy lab.

What You’ll Do

• You’ll be the administrative hub of the IVF and andrology laboratories, working closely with lab staff, physicians, and patients.
• Set up and coordinate IVF and andrology lab charts, confirming the proper consents and requisitions are in place.
• Enter laboratory data into the EMR and other databases, and report IVF cycle data and birth outcomes to SART.
• Release records to patients and referring physicians, and prepare and send cycle summaries and other patient correspondence.
• Manage the embryo and sperm disposal line, providing patients with the right consents and information and ensuring disposal documentation is complete.
• Coordinate embryo and donor sperm shipments, acting as liaison between patients, the laboratories, couriers, and long-term storage companies.
• Contact patients on the abandonment list and coordinate the abandonment designation process.
• Perform weekly inventory checks, maintain the inventory database, order lab supplies, and manage vendor relationships, standing orders, and delivery schedules.
• Keep the supply storage area organized and assist with escorting patients to collection rooms as needed.

What We’re Looking For

• Bachelor’s degree preferred, but not required.
• Sharp attention to detail and strong organizational skills.
• Strong communication and interpersonal skills, with the ability to collaborate and stay flexible in a fast-paced lab environment.
• Exemplary phone and patient service skills, with sensitivity and discretion when handling patient matters.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.

Schedule

Full-time, Monday through Friday, 7:30 a.m. to 4:00 p.m. ET, based in Farmington, CT. Occasional weekend coverage may be requested, averaging two weekend days (Saturday or Sunday) per month. Expect occasional travel, about one day per month, to our Hartford, Branford, or Danbury offices to facilitate equipment updates.

What We Offer

• Pay range: $22.00 to $26.00 per hour (based on experience).
• Two weeks of paid time off.
• 401(k) retirement plan.
• Medical, dental, and vision insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Critical illness coverage.
• Short-term disability.
• Voluntary long-term disability.
• Voluntary life insurance.
• Complimentary life insurance policy for employees.

Join Us

This role is an opportunity to make a meaningful impact in patients’ lives by supporting the lab teams who help them build their families. You’ll join a collaborative team committed to high standards of care and innovation in reproductive health, in a supportive, team-driven work environment.