IT Senior Administrative Assistant

Meijer Inc.; Michigan; Híbrido; USD 40 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Weekly pay

Scheduling flexibility

Paid parental leave

Paid education assistance

Team member discount

Development programs for advancement

Resumo da oferta

Meijer Inc. in Michigan seeks an Administrative Assistant to support one or more corporate officers. You will handle confidential information, manage calendars, arrange travel, and coordinate meetings in a hybrid work setting.

The role requires a high school diploma and 1–3 years of office experience in a large organization, with proficiency in Microsoft Office and strong organizational and interpersonal skills. This position offers growth opportunities within a family-oriented company.

Qualificações

• High school diploma required; some college preferred.
• 1–3 years supporting a corporate officer or 3–5 years in an office setting.
• Experience in a large organization helpful; strong MS Office skills.

Responsabilidades

• Creates and manages purchase orders, schedules interviews, prepares invoices, and may assist in budget reconciliation.
• Prepares materials for conferences, appointments, meetings, and correspondence for First Assistant.
• Establishes and maintains files; handles confidential wage/personnel records and corporate docs.
• Schedules meetings, manages calendars, makes travel arrangements, and coordinates with top leadership.
• Coordinates meeting presentations from development to execution; completes project work as needed.

Conhecimentos

Interpersonal skills

Confidentiality

Organizational skills

Microsoft Office Suite

Calendar management

Travel arrangements

Report design

Formação académica

High school diploma

Some college preferred

Ferramentas

Microsoft Office Suite

Desktop applications

Descrição da oferta de emprego

As a family company, we serve people and communities. When you work at Meijer, you’re provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family – take care of your career and your community!

Meijer Rewards

• Weekly pay

• Scheduling flexibility

• Paid parental leave

• Paid education assistance

• Team member discount

• Development programs for advancement and career growth

Please review the job profile below and apply today!

Under general supervision, assists and performs administrative duties for one or more corporate officers. Regularly works with highly confidential and sensitive information.

Position will follow a hybrid schedule: Monday-Wednesday in Grand Rapids MI corporate office, Thursday-Friday remote.

What You'll be Doing:

• Creates purchase orders, sets up interviews, prepares invoices, and may assist in reconciling or preparing the budget for each period.
• Anticipates and prepares materials needed by First Assistant for conferences, correspondence, appointments, meetings, etc.
• Establishes, maintains, and when necessary, revises files.
• Researches, analyzes and interprets data to create and compile a variety of reports, some of sensitive nature.
• Troubleshoots and anticipates First Assistant’s/area needs.
• Performs work of confidential nature such as assisting in maintenance of wage/personnel records and corporate documentation.
• Schedules meetings and appointments, manages calendars, makes travel arrangements, and performs other such functions requiring frequent contacts with top leadership and/or the public.
• May coordinate all aspects of a meeting presentation from development through execution.
• Completes project work as requested for First Assistant and the supporting team.
• This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.

What You Bring with You:

• High school diploma required.
• Some college preferred, areas of focus to include finance, HR, marketing, and business.
• 1-3 years of experience supporting a corporate officer or 3-5 years of experience in an office setting/administrative capacity.
• Previous experience working in a large organization.
• Proficient in the use of the desktop applications and the primary software used within the department where support is provided. May be required to design reports, charts, graphs and presentations, plus have the ability to operate standard office equipment.
• Knowledgeable of organizational policies, procedures, and operations.
• Strong interpersonal skills necessary to deal courteously and effectively with top leadership and a diverse group of callers and visitors.
• Maintains a highly professional image and conducts business in this manner.
• Ability to maintain confidentiality, exercise diplomacy and judgment.
• Ability to be resourceful, take initiative, follow through, and anticipate the needs of the First Assistant.
• High level of organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Analytical abilities sufficient to gather and interpret corporate data for the solution of problems.
• Sound decision making skills, problem solving skills, and the ability to work independently.
• Knowledge of Microsoft Office Suite.