IT Senior Administrative Assistant

Meijer Inc.; Walker (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Meijer Rewards Weekly pay

Scheduling flexibility

Paid parental leave

Paid education assistance

Team member discount

Development programs for advancement

Job summary

Meijer Inc. is seeking an experienced administrative professional to support one or more corporate officers under general supervision.

The role requires managing calendars, arranging travel, preparing invoices, and handling confidential information in a hybrid Grand Rapids MI setting with remote days. Candidates typically bring 1-3 years of executive-support experience or 3-5 years in a large office, plus proficiency in Microsoft Office and the ability to design reports and presentations.

Qualifications

• High school diploma required; some college preferred.
• 1-3 years supporting a corporate officer or 3-5 years in an office/administrative role.
• Experience in a large organization is beneficial.
• Proficient with desktop applications and department software; able to design reports and presentations.
• Ability to handle confidential information and operate standard office equipment.
• Strong organizational, analytical, and decision-making skills; maintain professionalism.
• Knowledge of Microsoft Office Suite and office policies.

Responsibilities

• Creates purchase orders, sets up interviews, prepares invoices, and assists with budgeting tasks.
• Prepares materials for meetings and conferences; supports First Assistant.
• Maintains and revises files; manages calendars and travel arrangements.
• Researches and interprets data to create reports and presentations.
• Coordinates meetings, presentations, and project work as needed.
• Performs confidential administrative duties and supports senior leadership.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Analytical abilities

Communication

Discretion

Education

High school diploma

Some college

Finance/HR/Marketing/Business focus

Tools

Microsoft Office Suite

Job description

As a family company, we serve people and communities. When you work at Meijer, you’re provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family – take care of your career and your community!

Meijer Rewards Weekly pay
Scheduling flexibility
Paid parental leave
Paid education assistance
Team member discount
Development programs for advancement and career growth

Under general supervision, assists and performs administrative duties for one or more corporate officers. Regularly works with highly confidential and sensitive information. Position will follow a hybrid schedule: Monday-Wednesday in Grand Rapids MI corporate office, Thursday-Friday remote.

What You’ll be Doing:

• Creates purchase orders, sets up interviews, prepares invoices, and may assist in reconciling or preparing the budget for each period.
• Anticipates and prepares materials needed by First Assistant for conferences, correspondence, appointments, meetings, etc.
• Establishes, maintains, and when necessary, revises files.
• Researches, analyzes and interprets data to create and compile a variety of reports, some of sensitive nature.
• Troubleshoots and anticipates First Assistant’s/area needs.
• Performs work of confidential nature such as assisting in maintenance of wage/personnel records and corporate documentation.
• Schedules meetings and appointments, manages calendars, makes travel arrangements, and performs other such functions requiring frequent contacts with top leadership and/or the public.
• May coordinate all aspects of a meeting presentation from development through execution.
• Completes project work as requested for First Assistant and the supporting team.
• This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.

What You Bring with You:

High school diploma required. Some college preferred, areas of focus to include finance, HR, marketing, and business. 1-3 years of experience supporting a corporate officer or 3-5 years of experience in an office setting/administrative capacity. Previous experience working in a large organization. Proficient in the use of the desktop applications and the primary software used within the department where support is provided. May be required to design reports, charts, graphs and presentations, plus have the ability to operate standard office equipment. Knowledgeable of organizational policies, procedures, and operations. Strong interpersonal skills necessary to deal courteously and effectively with top leadership and a diverse group of callers and visitors. Maintains a highly professional image and conducts business in this manner. Ability to maintain confidentiality, exercise diplomacy and judgment. Ability to be resourceful, take initiative, follow through, and anticipate the needs of the First Assistant. High level of organizational skills, attention to detail, and ability to prioritize multiple tasks. Analytical abilities sufficient to gather and interpret corporate data for the solution of problems. Sound decision making skills, problem solving skills, and the ability to work independently. Knowledge of Microsoft Office Suite.

We opened our doors more than 90 years ago with the goal of helping people provide for themselves and their family. Today we’re a multi-billion dollar retailer with more than 70,000 employees across six states. Our Midwest geography includes corporate offices in Grand Rapids, Michigan, plus manufacturing facilities, distribution centers and over 270 stores across Michigan, Illinois, Indiana, Kentucky, Ohio and Wisconsin.

Meijer is an Equal Opportunity Employer, fostering a diverse and inclusive workplace. We are committed to treating all persons with dignity and respect. Meijer's policy is to not discriminate because of any applicant or team member’s race, color, national origin, sex, sexual orientation, gender identity or expression, pregnancy, religion, age, physical or mental disability, uniformed service or veteran status, or any other lawfully-protected classification.

If you have a disability and require a reasonable accommodation to complete any part of your application. Submissions that are not seeking help to complete the application due to a disability will not be responded to.