IT Project Manager (Veeva RIM)

Spotline; Alameda (CA); Hybrid; USD 130,000 - 190,000; Full time

Job summary

Spotline in Alameda, CA is seeking a seasoned IT Project Manager to lead the planning, configuration, and deployment of Veeva Vault RIM systems for global regulatory registrations and compliance. The role emphasizes cross-functional coordination, risk management, and adherence to 21 CFR Part 11 and other global standards.

The ideal candidate has 10+ years in life sciences/regulatory operations, deep Veeva Vault RIM knowledge, and PMP or Veeva certifications are preferred.

Qualifications

• 10 years of experience within life sciences, pharmaceutical, or regulatory operations.
• Hands-on familiarity with Veeva Vault RIM platform capabilities.
• Strong regulatory affairs and eCTD experience.
• PMP or Veeva certifications preferred.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage overall project schedules, critical milestones, task assignments, and delivery tracking.
• Lead the configuration, customization, and implementation of Veeva Vault RIM modules (Registrations, Submissions, Submission Planning, and Archive).
• Monitor project status, assess and mitigate risks, and coordinate cross-functional communication between internal teams and external groups.
• Ensure system alignment with GxP, 21 CFR Part 11, and global regulatory standards (FDA, EMA, ICH).
• Oversee system integrations with other enterprise platforms, such as clinical or safety systems, and data standards.

Skills

Veeva Vault RIM expertise

Project management

Regulatory affairs knowledge

Stakeholder management

Education

Bachelor's degree in life sciences or related field

Tools

Veeva Vault RIM

Job description

Position: IT Project Manager -- Veeva RIM

Location: Alameda, CA (Hybrid, 3 days/week onsite)

Position Type: Long term engagement

Job description:

Looking for a seasoned Technical Project manager to leads the planning, configuration, and deployment of Veeva RIM systems to help our client manage global regulatory registrations, submissions, and compliance.

Key Responsibilities

• Project Management: Manage overall project schedules, critical milestones, task assignments, and delivery tracking.
• System Deployment: Lead the configuration, customization, and implementation of Veeva Vault RIM modules (Registrations, Submissions, Submission Planning, and Archive).
• Risk & Resource Coordination: Monitor project status, assess and mitigate risks, and coordinate cross-functional communication between internal teams and external groups.
• Compliance & Validation: Ensure system alignment with GxP, 21 CFR Part 11, and global regulatory standards (FDA, EMA, ICH).
• Integration Oversight: Oversee system integrations with other enterprise platforms, such as clinical or safety systems, and data standards.

Requirements & Qualifications

• Experience: 10 years of experience within the life sciences, pharmaceutical, or regulatory operations industry.
• Technical Knowledge: Hands‑on experience or deep familiarity with Veeva Vault RIM platform capabilities, workflows, and life cycles.
• Regulatory Expertise: Strong understanding of global regulatory affairs, electronic submissions (eCTD), and compliance frameworks.
• Certifications: PMP or Veeva platform certifications preferred.
• Communication Skills: Excellent interpersonal, stakeholder management, and presentation skills.