IT Project Coordinator – Survey & Design

Custom Computer Specialists; Hauppauge (NY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical and dental plans

Vision and disability plans

Flexible spending programs

401K with employer match

Onsite fitness center

Paid holidays and vacation

Technical certification rewards

Job summary

Custom Computer Specialists in Hauppauge, NY, is seeking a Project Coordinator to support the Survey & Design lifecycle across CCU teams. You will coordinate activities, track milestones, and ensure accurate documentation and communications with stakeholders.

The role requires 1–3 years in project coordination or IT field services, strong Excel skills, and the ability to manage multiple workstreams in a structured environment. A bachelor’s degree is preferred.

Qualifications

• Bachelor's degree preferred or equivalent relevant experience
• 1-3 years of experience in project coordination, operations, IT field services, logistics, or administrative support
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong organizational, analytical, documentation, and follow-up skills
• Ability to manage multiple concurrent workstreams, priorities, deadlines, and dependencies in a structured environment
• Clear written and verbal communication skills with the ability to coordinate across technical, field, and project teams

Responsibilities

• Coordinate project support across CCU Survey, Design, Site Readiness, One-Off, IPDVS Break-Fix, and related workstreams
• Maintain accurate project records, task status, deliverables, approvals, and documentation in FileMaker and approved repositories
• Monitor workflow handoffs from survey through design, submission, resubmission, approval, site readiness, and closeout, as applicable
• Ensure required information and documentation are collected, organized, and routed to the appropriate team members and stakeholders
• Maintain and update project schedules, workload trackers, and assignment status under direction of Survey & Design leadership
• Track milestones, due dates, SLAs/OLAs, survey appointments, design deliverables, approvals, resubmissions, and closeout actions
• Monitor task progress and follow up with responsible parties to help ensure schedule adherence
• Identify scheduling conflicts, delays, or missed dependencies and escalation impacts
• Maintain and update action items, issues, dependencies, and open-item tracking
• Track design comments, missing site information, approval dependencies, return actions, and other execution blockers through resolution
• Identify discrepancies or execution gaps and escalate to leadership
• Support mitigation tracking, status reporting, and documentation of decisions, commitments, and follow-up actions
• Prepare recurring status reports, dashboards, metrics, and performance summaries for leadership and client-facing reporting requirements
• Coordinate project meetings, agendas, minutes, action items, and follow-up with internal teams and client stakeholders
• Maintain communication logs, distribution lists, and status records so critical updates are captured
• Provide coordination support for One-Off, IPDVS Break-Fix, Site Readiness, and other special initiatives as assigned

Skills

Project coordination

Office software

Organizational skills

Communication skills

Multitasking

Documentation

Education

Bachelor's degree preferred

Tools

FileMaker

SharePoint

Job description

Custom Computer Specialists in Hauppauge, NY, is seeking a Project Coordinator to support the Survey & Design lifecycle across CCU teams. You will coordinate activities, track milestones, and ensure accurate documentation and communications with stakeholders.

The role requires 1–3 years in project coordination or IT field services, strong Excel skills, and the ability to manage multiple workstreams in a structured environment. A bachelor’s degree is preferred.