IT Project Coordinator

Overture Partners; Quincy (MA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical plans

401(k) starting day one

Sick time

Voluntary benefits including life and 

disability insurance

Job summary

Overture Partners seeks an organized IT Project Coordinator to support enterprise technology initiatives from planning through implementation. You will coordinate schedules, deliverables, risks, dependencies, communications, and governance while partnering with business and technical teams to keep projects moving forward.

With 35 years of experience in IT coordination, you will maintain visibility into progress, decisions, resources, and upcoming deliverables, serving as a central point between

Qualifications

• 35 years of experience in IT project coordination, project management, PMO, business analysis, or a related technology environment.
• Demonstrated experience coordinating cross-functional technology teams and multiple concurrent priorities.
• Experience managing project schedules, milestones, risks, issues, dependencies, action items, and deliverables.
• Strong written and verbal communication skills, including experience preparing status reports and executive updates.
• Experience coordinating with third-party vendors and tracking vendor deliverables.
• Strong organizational, analytical, time-management, and problem-solving capabilities.
• Familiarity with SDLC, IT governance, change management, release management, and PMO practices.
• Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook, plus project or collaboration tools such as Jira, Azure DevOps, Microsoft Project, Smartsheet, or Confluence.

Responsibilities

• Coordinate daily project activities and monitor workstreams to keep deliverables aligned with timelines.
• Maintain project plans, schedules, RAID logs, status documents, action-item trackers, and other project artifacts.
• Track milestones, risks, issues, decisions, dependencies, resource constraints, and requested changes.
• Organize project meetings with agendas, document discussions, decisions, and follow-up actions.
• Facilitate communication between business stakeholders, technology teams, vendors, project managers, and leadership.
• Monitor project health and identify schedule concerns, resource challenges, dependencies, and emerging risks.
• Prepare recurring project status reports and concise updates for management and executives.
• Assist with resource planning, budget monitoring, procurement activities, vendor coordination, and deliverable tracking.
• Support project intake, planning, requirements activities, implementation preparation, transition, and closeout processes.
• Coordinate governance activities and ensure PMO standards, controls, and methodologies are followed.
• Support change management, stakeholder communications, training coordination, deployment activities, and organizational readiness.
• Coordinate production releases and post-implementation follow-up when required.
• Escalate significant project risks, issues, and schedule deviations promptly to leadership.
• Collaborate with business and vendor support teams to maintain smooth execution and ongoing operations.

Skills

IT project coordination

Cross-functional coordination

Communication skills

Time management

Problem solving

Vendor coordination

Tools

Jira

Azure DevOps

Microsoft Project

Smartsheet

Confluence

Job description

Job Overview

We are seeking an organized and proactive IT Project Coordinator with 35 years of experience supporting technology initiatives from planning through implementation. The successful candidate will coordinate schedules, deliverables, risks, dependencies, communications, and governance activities while partnering with technical and business teams to keep projects moving forward. Strong organizational skills, communication abilities, and experience managing multiple priorities are essential for securing an interview.

Must Haves

• 35 years of experience in IT project coordination, project management, PMO, business analysis, or a related technology environment.

• Demonstrated experience coordinating cross-functional technology teams and multiple concurrent priorities.

• Experience managing project schedules, milestones, risks, issues, dependencies, action items, and deliverables.

• Strong written and verbal communication skills, including experience preparing status reports and executive updates.

• Experience coordinating with third-party vendors and tracking vendor deliverables.

• Strong organizational, analytical, time-management, and problem-solving capabilities.

• Familiarity with SDLC, IT governance, change management, release management, and PMO practices.

• Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook, plus project or collaboration tools such as Jira, Azure DevOps, Microsoft Project, Smartsheet, or Confluence.

What the Client Needs You to Do

The successful candidate will provide hands-on coordination for enterprise technology initiatives, helping project managers and stakeholders maintain visibility into progress, risks, decisions, resources, and upcoming deliverables. You will serve as a central point of coordination between business teams, technical groups, vendors, and leadership, ensuring information is communicated effectively and project activities remain aligned with established objectives. The role will also support implementation, governance, release activities, and continuous improvement of project management practices.

Key Responsibilities

• Coordinate daily project activities and monitor assigned workstreams to keep deliverables aligned with established timelines.

• Maintain project plans, schedules, RAID logs, status documentation, action-item trackers, and other project artifacts.

• Track milestones, risks, issues, decisions, dependencies, resource constraints, and requested changes.

• Organize project meetings by developing agendas, documenting discussions, recording decisions, and following up on outstanding actions.

• Facilitate communication between business stakeholders, technology teams, vendors, project managers, and leadership.

• Monitor project health and proactively identify schedule concerns, resource challenges, dependencies, and emerging risks.

• Prepare recurring project status reports and concise updates for management and executive stakeholders.

• Assist project managers with resource planning, budget monitoring, procurement activities, vendor coordination, and deliverable tracking.

• Support project intake, planning, requirements activities, implementation preparation, transition, and closeout processes.

• Coordinate governance activities and help ensure initiatives follow established PMO standards, controls, and methodologies.

• Support change management, stakeholder communications, training coordination, deployment activities, and organizational readiness.

• Coordinate production releases and post-implementation follow-up when required.

• Escalate significant project risks, issues, and schedule deviations promptly to the appropriate project leadership.

• Collaborate with business and vendor support teams to help maintain smooth execution and ongoing operations across related technology initiatives.

• Recommend improvements to project templates, reporting practices, coordination processes, and project management standards.

W2 employees of Overture Partners who work 30 or more hours per week are eligible for the following benefits: medical (choice of 3 plans), 401(k) starting on day one, a variety of voluntary benefits including life and disability insurance, and sick time if required by law in the worked-in state/locality.
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