Purchasing Specialist

Jobtailor; Windsor (CO); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor is seeking a procurement operations professional to execute P2P processes end-to-end, manage supplier data, and coordinate with Accounts Payable to resolve invoices.

You will monitor orders, support supplier onboarding, ensure policy compliance, and collaborate with global stakeholders to drive accurate procurement execution across the organization.

Qualifications

• Experience in purchasing, procurement operations, or P2P process management.

Responsibilities

• Execute daily purchasing activities including purchase requisitions, purchase order creation, confirmations, and changes across the full P2P lifecycle.
• Manage the complete procure-to-pay workflow from quote through payment.
• Obtain supplier quotations and support competitive bidding.
• Maintain accurate supplier, pricing, and product data in ERP and procurement systems.
• Monitor order status and resolve delays, shortages, pricing discrepancies, and invoice mismatches.
• Partner with Accounts Payable to resolve blocked invoices and payment inquiries.
• Serve as the primary supplier contact for orders, invoicing, and payment status.
• Support supplier onboarding, documentation, and supplier data maintenance.
• Ensure compliance with procurement policies, audit requirements, and internal controls.
• Identify process gaps and recommend improvements to P2P operations.
• Collaborate with cross-functional and global stakeholders to ensure timely, accurate procurement execution.

Skills

Purchasing experience

Procurement operations

P2P process management

Analytical problem-solving

Stakeholder management

Attention to detail

Communication

Multitasking

Compliance and integrity

Education

Associate degree in Business Administration

Advanced Certificate/Diploma in Procurement & Supply Operations

Tools

Microsoft Dynamics 365

ERP systems

Procurement systems

Job description

• Execute daily purchasing activities including purchase requisitions, purchase order creation, confirmations, and changes across the full P2P lifecycle
• Manage the complete procure-to-pay workflow from quote through payment
• Obtain supplier quotations and support competitive bidding
• Maintain accurate supplier, pricing, and product data in ERP and procurement systems
• Monitor order status and resolve delays, shortages, pricing discrepancies, and invoice mismatches
• Partner with Accounts Payable to resolve blocked invoices and payment inquiries
• Serve as the primary supplier contact for orders, invoicing, and payment status
• Support supplier onboarding, documentation, and supplier data maintenance
• Ensure compliance with procurement policies, audit requirements, and internal controls
• Identify process gaps and recommend improvements to P2P operations
• Collaborate with cross-functional and global stakeholders to ensure timely, accurate procurement execution

Requirements

• Proven experience in purchasing, procurement operations, or procure-to-pay process management
• Strong understanding of end-to-end P2P workflows and procurement best practices
• High attention to detail with strong analytical and problem-solving skills
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience working with ERP or P2P systems; Microsoft Dynamics 365 preferred
• High level of integrity and commitment to compliance and accuracy
• Associate degree in Business Administration preferred
• Advanced Certificate/Diploma in Procurement & Supply Operations preferred

Core Competencies

Demonstrates expertise in managing the procure-to-pay process, including purchasing activities, supplier management, and compliance with procurement policies. Proficient in utilizing ERP systems, particularly Microsoft Dynamics 365, to maintain accurate procurement data and enhance operational efficiency.

Highest-signal resume keywords

• Procure-To-Pay Process Management
• ERP Systems Experience
• Supplier Management
• Analytical Problem-Solving
• Stakeholder Management

ATS Optimization Keywords

Hard Skills

• Purchasing
• Procurement Operations
• P2P Workflow Management
• Supplier Quotation Analysis
• Data Maintenance in ERP
• Order Status Monitoring
• Invoice Reconciliation
• Process Improvement Identification
• Compliance with Procurement Policies
• Audit Requirements

Soft Skills

• Attention to Detail
• Communication Skills
• Time Management
• Problem-Solving Skills
• Collaboration

Certifications & Qualifications

• Advanced Certificate in Procurement & Supply Operations
• Diploma in Procurement & Supply Operations

Industry Keywords

• Procurement Best Practices
• Supplier Onboarding
• Cross-Functional Collaboration
• Competitive Bidding
• Internal Controls

Tools & Technologies

• Microsoft Dynamics 365
• Procurement Systems