IT Procurement Analyst, Software & Licensing

Insight Global; Tampa (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Insight Global is seeking an IT Procurement Analyst, Software & Licensing to manage technology licensing inventories, audit invoices, reconcile usage with client billing, and coordinate renewals in a managed-services setting. The role focuses on MS365, Azure, and Cisco licensing with emphasis on cost optimization and compliance.

The ideal candidate will bring software licensing or IT asset management experience, strong Excel and reporting skills, and vendor-management capabilities to drive cost

Qualifications

• 2+ years of experience in M365 software licensing, software asset management, IT procurement, technology sourcing, vendor management
• Azure and Cisco licensing experience is a plus and knowledge of licensing structures is important
• Experience maintaining license inventories, quantities, utilization, costs, vendors, and renewal dates
• Auditing vendor invoices against contracts, POs, or product usage; reconciling licenses and client billing
• Identifying billing discrepancies, duplicate charges, unauthorized costs, and missed revenue
• Experience tracking renewals and supporting licensing compliance, audits, or true-ups
• Heavy Excel experience and MSP environment exposure

Responsibilities

• Maintaining an accurate inventory of software, hardware, and technology licenses
• Tracking vendors, license quantities, utilization, pricing, costs, and renewal dates
• Reviewing vendor invoices against contracts and product orders
• Investigating invoice discrepancies and requesting credits or corrections
• Comparing vendor license counts against client billing records
• Partnering with Finance and Billing to correct billing variances
• Managing vendor orders, cancellations, and related assets
• Monitoring upcoming renewals and notifying internal stakeholders
• Coordinating client order forms before licenses renew
• Supporting licensing audits, compliance activities, and vendor true-ups
• Analyzing spend, usage, pricing tiers, product margins, discounts, and rebates
• Creating reports and forecasts for licensing costs and renewal schedules
• Supporting month-end reconciliation of vendor costs, product revenue, accruals, and COGS
• Serving as an operational contact between vendors, Procurement, Finance, Billing, Account Management, and Strategic Technology Advisors

Skills

M365 licensing

Software asset management

IT procurement

Vendor management

Azure licensing

Cisco licensing

Excel

Tools

Copilot agents

Power Automate

Job description

Job Description

Insight Global is looking for an IT Procurement Analyst, Software & Licensing who will manage the operational and financial accuracy of technology licensing within a managed-services environment (Microsoft, Azure, Cisco). This individual will maintain license inventories, audit vendor invoices, reconcile license usage against client billing, coordinate renewals, support compliance activities, and identify opportunities to improve costs and product margins. The ideal candidate combines software licensing or IT asset-management experience with strong Excel, financial-reconciliation, reporting, and vendor-management capabilities.

• Maintaining an accurate inventory of software, hardware, and technology license
• Tracking vendors, license quantities, utilization, pricing, costs, and renewal dates
• Reviewing vendor invoices against contracts and product orders
• Investigating invoice discrepancies and requesting credits or correction
• Comparing vendor license counts against client billing records
• Partnering with Finance and Billing to correct billing variances
• Managing vendor orders, cancellations, and related assets
• Monitoring upcoming renewals and notifying internal stakeholders
• Coordinating client order forms before licenses renew
• Supporting licensing audits, compliance activities, and vendor true-ups
• Analyzing spend, usage, pricing tiers, product margins, discounts, and rebates
• Creating reports and forecasts for licensing costs and renewal schedules
• Supporting month-end reconciliation of vendor costs, product revenue, accruals, and cost of goods sold
• Serving as an operational contact between vendors, Procurement, Finance, Billing, Account Management, and Strategic Technology Advisors

Skills and Requirements

• 2+ years of experience in M365 software licensing, software asset management, IT procurement, technology sourcing, vendor management, or a related functiono Azure and Cisco licensing is a HUGE PLUSo Knowing what the licenses are, what’s included and knowing the structureo Someone that can help provide strategy around the companies software licensing practices
• Experience maintaining technology license inventories, including quantities, utilization, costs, vendors, and renewal dates
• Experience auditing vendor invoices against contracts, purchase orders, or product usage
• Experience reconciling software licenses, vendor costs, and client or internal billing records
• Ability to identify billing discrepancies, duplicate charges, unauthorized costs, and missed revenue
• Experience tracking renewals and supporting licensing compliance, audits, or true-ups
• Heavy excel experience
• Cisco or Azure licensing experience
• Experience with Copilot agentso There will be a big opportunity for this person to come in and create power automate workflows to pull in datao Agent Creation Experience
• Experience doing this job within an MSP environment

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].