Cloud Licensing & Procurement Manager

Applied Research Solutions; Beavercreek (OH); On-site; USD 90,000 - 150,000; Full time

Job summary

Applied Research Solutions seeks a Cloud Licensing & Procurement Manager to oversee the full lifecycle of COTS and GOTS software licenses within cloud environments. You will serve as the primary buyer, managing procurement workflows, renewals, and compliance to optimize utilization across DoD-aligned programs.

The role requires strong Microsoft/Azure licensing knowledge, procurement experience, and enterprise asset management focus, with emphasis on cost control and audit readiness in a

Qualifications

• US citizen required; SECRET clearance or ability to obtain.
• 3+ years of cloud software licensing management.
• Strong Microsoft/Azure licensing knowledge.
• Experience with procurement workflows and enterprise systems.
• Understanding of federal compliance in cloud services.

Responsibilities

• Manage end-to-end lifecycle of COTS/GOTS licenses, including acquisition, activation, maintenance, renewal, and retirement.
• Maintain accurate license inventories across cloud environments.
• Track consumption and ensure compliance and proper utilization.
• Coordinate timely renewals to prevent service gaps.
• Oversee licensing structures, subscription models, and cloud component requirements.
• Monitor lead times, approvals, and funding to meet delivery timelines.
• Track cloud licensing costs and reconciliation of invoices for accurate billing.
• Report monthly/quarterly spend and forecast future needs based on usage trends.

Skills

Cloud licensing

Procurement workflows

Licensing governance

Compliance awareness

Documentation skills

Communication skills

Education

Bachelor’s degree in IT/IS/Business

Tools

SAP

Coupa

ServiceNow

Azure

Job description

ARS is looking for a Cloud Licensing & Procurement Manager. The Cloud Licensing & Procurement Manager oversees the full lifecycle of COTS and GOTS software licensing and serves as the primary buyer managing cloud-related licensing workflows.

The Cloud Licensing and Procurement Manager is responsible for end-to-end lifecycle management of commercial off-the-shelf (COTS) and government off-the-shelf (GOTS) software licenses within a hosting environment. This role ensures that all software licensing needs are accurately identified, procured, tracked, renewed, and aligned with organizational and compliance requirements. The position acts as the primary buyer for cloud-related licensing needs, managing procurement workflows.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Manage end‑to‑end lifecycle of COTS/GOTS software licenses, including acquisition, activation, maintenance, renewal, and retirement.
• Maintain accurate license inventories across cloud environments.
• Track consumption‑ and seat‑based models to ensure compliance and proper utilization.
• Coordinate timely renewals to prevent service gaps.
• Oversee licensing structures, subscription models, and cloud component requirements.
• Ensure compliance with DoW, organizational, and contract licensing and billing requirements.
• Serve as the operational buyer for all licensing needs.
• Initiate purchase requests, collaborate with procurement, and track each action through completion.
• Validate requirements to ensure accurate scope, quantities, and specifications.
• Monitor lead times, approvals, and funding to meet delivery timelines.
• Track cloud licensing costs and consumption; reconcile invoices for accurate billing and chargebacks.
• Report monthly/quarterly spend and forecast future needs based on usage trends
• Identify cost‑saving opportunities and recommend optimization strategies.
• Maintain comprehensive documentation for inventories, lifecycle status, procurement actions, and renewals.
• Support audits and compliance reviews with accurate licensing data.
• Implement best‑practice license governance for secure Azure Government environments
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

Required Qualifications

• Must be a US citizen
• Current SECRET clearance or ability to obtain
• 3+ years experience managing software licensing in cloud environments, with a strong preference for Microsoft/Azure platforms.
• In‑depth knowledge of COTS and GOTS licensing models, entitlements, lifecycle management, and associated governance practices.
• Hands‑on experience with procurement processes, purchasing workflows, and enterprise tracking systems.
• Ability to interpret complex licensing requirements and align them with organizational and enterprise IT strategies.
• Understanding of federal compliance requirements relevant to cloud services, software acquisition, and asset management.
• Exceptional organizational, documentation, analytical, and communication skills.
• Bachelor’s degree in a relevant field such as Information Technology, Information Systems, Business Administration, Supply Chain Management, Cybersecurity, or related discipline.

Preferred Qualifications

• Experience supporting or working within government contracting, federal acquisition, or secure cloud environments.
• Familiarity with Microsoft licensing programs (EA, MPSA, CSP) and major non‑Microsoft vendor licensing models.
• Background in IT Asset Management (ITAM), Cloud Financial Management (FinOps), Software Asset Management (SAM), or related operational disciplines.
• Experience using procurement and financial systems such as SAP, Coupa, ServiceNow (particularly sourcing or asset modules), or similar tools.
• Working knowledge of Azure infrastructure, services, and associated security/compliance considerations.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.